Compliance Manager

Oxford Health NHS Foundation Trust; Oxford; On-site; GBP 50,000 - 60,000; Full time

Benefits offered by this job

Career progression

Learning & development

NHS Discount

Pension scheme

Lease car

Cycle to work

Employee support

Mental Health First Aiders

Diversity networks

Job summary

Oxford Health NHS Foundation Trust is seeking an experienced CAFM Systems and Compliance Manager to lead the Estates & Facilities team. You will manage the CAFM system, ensure accuracy of asset records, oversee PPM schedules and drive compliance across Hard FM, Soft FM and Property Services.

You will coordinate with operational teams, provide reports and assurance, and travel between Trust sites to fulfil responsibilities, including site visits as required.

Qualifications

• Experience of managing CAFM systems and compliance in Estates and Facilities.
• Ability to travel regularly between Trust sites.
• Experience with PPM programmes and compliance reporting.

Responsibilities

• Lead and monitor compliance with PPM, statutory and mandatory requirements.
• Develop and maintain comprehensive PPM programmes and document maintenance.
• Produce compliance reports demonstrating KPI performance.
• Monitor delivery against schedules and address non-compliance.
• Work with Service Managers to review performance and drive improvements.
• Oversee contractor performance to meet contractual and safety standards.
• Ensure contractors follow Safe Working Policy and Permit to Work.

Skills

CAFM System

Compliance

PPM scheduling

Reporting

Contractor management

Health & Safety

Job description

We are seeking an experienced and proactive CAFM Systems and Compliance Manager to join our Estates and Facilities team. This role plays a vital part in ensuring that our estates, facilities and property services operate safely, effectively and in full compliance with statutory and regulatory requirements. As a key member of the Estates and Facilities Department, you will be responsible for the effective management and development of the Trust's Computer-Aided Facilities Management (CAFM) system. You will ensure the system remains fully operational, accurate and robust, providing the information and assurance required to demonstrate compliance across Hard FM, Soft FM and Property Services functions. You will work closely with operational teams to maintain accurate asset records, oversee planned preventative maintenance (PPM) schedules, support compliance reporting, and ensure staff are appropriately trained to fulfil their responsibilities. This role requires regular travel across Trust sites. The successful candidate must be able to travel independently between locations and undertake site visits as requir,

• Lead and monitor compliance with planned preventative maintenance (PPM), statutory and mandatory requirements across Estates and Facilities services.
• Develop and maintain comprehensive PPM programmes, ensuring maintenance activities are completed and accurately recorded within CAFM and Trust systems.
• Produce compliance reports and documentation, demonstrating performance against agreed KPIs and service standards.
• Monitor delivery against maintenance schedules and programmes of work, identifying and addressing any areas of non-compliance.
• Work closely with Service Managers to review performance, track actions and drive continuous improvement through regular governance meetings.
• Oversee contractor performance, ensuring services are delivered in line with contractual requirements, compliance standards and Trust expectations.
• Ensure contractors adhere to the Trust's Safe Working Policy, Permit to Work procedures and all relevant health and safety requirements.

Please note that this role will require us to undertake a DBS check as a part of your onboarding.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Benefits

• Opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount crossing a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team