Compliance Administrator

TN United Kingdom; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Join a leading sustainable facilities management company as a Compliance Officer in Southwark, London. Contribute to contract administration and compliance while driving operational excellence. This role offers growth opportunities in a dynamic team focused on sustainability.

Benefits

Competitive salary and benefits package

24 days annual leave (+ public holidays)

Life Cover

Employee discount shopping schemes

Cycle to work scheme

Learning opportunities and training

24/7 Employee Assistance Program

Qualifications

• Proven experience in compliance administration, ideally within Hard FM.
• Experience with CAFM systems, particularly Maximo.
• Knowledge of Health & Safety best practices.

Responsibilities

• Maintain comprehensive audit files for each contract.
• Develop and manage Hard FM maintenance records.
• Participate in internal and external compliance audits.

Skills

Compliance Administration

Attention to Detail

Communication

Stakeholder Engagement

Health & Safety Knowledge

Tools

Maximo

Edifice

Job description

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Job Title: Compliance Officer
Company: Equans Sustainable FM
Department: Operations
Location: Southwark, London
Reports to: Operations Manager

Working Hours: Mon - Fri (8am - 5pm)

Join us as a Compliance Officer at Equans!

Are you an organized professional with a keen interest in compliance and administrative excellence? Equans is recruiting a Compliance Officer to join our Sustainable FM team, based in Southwark, London. This is an exciting opportunity to contribute to contract administration, statutory, and PPM compliance, while driving operational excellence.

Key Responsibilities:

1. Contract Management: Maintain comprehensive audit files for each contract, ensuring all documentation (contracts, amendments, compliance records) is up-to-date.
2. Documentation & Reporting: Develop and manage Hard FM maintenance records, ensuring compliance documentation is monitored and processed efficiently.
3. Audit Participation: Take part in internal and external compliance audits, preparing and submitting necessary documentation.
4. Collaboration: Work with internal teams and clients to respond to inquiries and support compliance in administrative processes.
5. Corrective Actions: Track and report corrective actions, ensuring issues are effectively closed out and resolved.
6. Administration & Support: Provide general administrative support, including placing orders, updating the CAFM system (Maximo), and generating reports for management.
7. Maximo Superuser: Oversee compliance aspects within the Maximo CAFM system, providing training and support to the team.
8. Health & Safety Compliance: Ensure adherence to company health & safety policies and procedures, maintaining safety standards across all activities.

Skills & Qualifications:

• Proven experience in compliance administration, ideally within Hard FM or a similar sector.
• Experience with CAFM systems, particularly Maximo.
• Strong attention to detail and organizational skills.
• Ability to produce and present clear, accurate reports.
• Knowledge of Health & Safety best practices.
• Experience with the Edifice system.
• Familiarity with internal and external compliance audits.
• Excellent communication skills and stakeholder engagement.

Why Join Equans?

Equans is a global leader in sustainable facilities management, committed to building a greener, safer, and more efficient future. As a Compliance Officer, you'll be an integral part of a dynamic team driving operational excellence across diverse projects.

This is a great opportunity to advance your career in a forward-thinking organization that values your expertise and offers continuous growth opportunities.

Interested?

Ready to take on this exciting role and contribute to a sustainable business? Apply now to join the Equans team!

What we offer:

• Competitive salary and benefits package
• 24 days annual leave (+ public holidays)
• Life Cover
• Employee discount shopping schemes
• Cycle to work scheme
• 2 CSR days per year
• Learning opportunities and training
• Employee Referral Rewards
• Access to employee networks (WiE, RISE, LGBTQI+, etc.)
• 24/7 Employee Assistance Program and wellbeing support

Who are we?

EQUANS is a world leader in energy services with nearly 50,000 employees in over 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS provides technical, FM, regeneration, and energy services, specializing in smart buildings, green mobility, and renewable energy.

We help organizations embrace energy and digital transitions towards a sustainable future. EQUANS is part of the Bouygues group.

What's next?

If interested, click below to register, apply, and track your progress. Our Resourcing Team will review your application and contact you.

At Equans, we value diversity and inclusion, fostering a welcoming environment where everyone can be their true self. Join us and access our employee networks and support programs.

Note: You must have the right to work in the UK. We do not offer relocation packages. Some roles may require a Disclosure check. All inquiries should go to our Resourcing Team, not direct to managers.