Compliance Administrator

City Facilities Management Ltd.; Glasgow; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

City Facilities Management Ltd. in Glasgow is seeking an Accident & Enforcement Compliance Administrator to provide admin support for health, safety, environment and quality functions.

The role is hybrid (4 days in the office, 1 day WFH) and runs 37.5 hours per week, Monday to Friday, with a salary of £26,436.56 per annum. The successful candidate will produce accident reports, log enforcement incidents, monitor incidents, and liaise with Operations teams, customers, and contractors.

Qualifications

• Experience with Microsoft Office applications.
• Excellent attention to detail and accuracy.
• Strong communication skills and team collaboration.
• Proactive and flexible approach to meet business needs.

Responsibilities

• Provide multi discipline Health and Safety administrative support in line with company policy and guidelines.
• Produce accident reports (RIDDOR) for Health and Safety Executive on behalf of customers and log incidents in the database.
• Monitor and record all City accidents and audit visits using reporting software.
• Make daily calls to customer stores to follow up on accidents and gather information.
• Develop strong working relationships with colleagues, customers, and contractors.
• Prepare and deliver monthly HSE reports and ensure timely communication.

Skills

Microsoft Office

Attention to detail

Good communicator

Organisation

Job description

Accident & Enforcement Compliance Administrator

Location: Glasgow Head Office (Hybrid: 4 days office / 1 WFH)

Hours of Work: 37.5 hours per week, Monday – Friday

Salary: £26,436.56 per annum

Job Purpose

To provide administrative support to the health, safety, environment and quality function in line with company policy, procedure and legislative guidelines.

When necessary, work collaboratively with Operations teams and key stakeholders.

Role requirements:

• A flexible approach to meet business and customer needs.
• Attention to detail.
• Good communicator.
• A can-do attitude.
• Experience with Microsoft Office applications.

Key Accountabilities:

• To provide multi discipline Health and Safety administrative support in line with company policy, procedure, and legislative guidelines.
• To produce accident reports (RIDDOR) to the Health and Safety Executive on our Customer’s behalf and to log all our customer’s enforcement incidents directly onto their database.
• Monitor and record all City accidents and City audit visits and inspections using our reporting software.
• Daily calls to customers stores to follow up on accidents to gather more information.
• Developing strong working relationships with colleagues and clients.
• To ensure effective written and verbal communication and timely delivery of monthly HSE reports.
• To deal with Health, Safety and Environmental related issues and queries and to escalateto the Head of HSEQ as appropriate.
• To provide administrate support for internal health and safety training and development courses.
• Maintain the Accident / Incident data.
• Manage administration for the Public/employer liability claims received to City.
• Manage administration for our stock loss claims.
• Collating incident/job data to support ASDA Claims.
• Work closely with key colleagues in the business, including Customer’s Management Team, Local Authority Staff, and Contractors.
• To produce all Health and Safety related reports.
• Monitor relevant HSE inboxes.
• To maintain accurate Health and Safety records.
• To manage compliance with the Data Protection Act in relation to Health and Safety, and colleague related documentation.
• To organise and prioritise work to maximise efficiency and achieve deadlines.
• To develop and improve processes to ensure that standards are maintained.
• To comply with any other reasonable request as directed by senior management.

People Responsibilities:

• Build a good working relationship with wider team.

Knowledge, Skills, and Abilities:

• Ability to administrate health and safety polices.
• Ability to update health and safety reports.
• Great organisational skills.
• Manage tasks in timely manner.
• Produce letters as required to highlight issues to head of HSEQ.
• Filing of records.
• IT Literate.
• Flexibility approach.
• Self-motivated.
• c1 - 2 years’ experience in similar role.
• Ability to deliver presentations at meetings.
• Ability to deal with staff from all areas of the business including Senior Managers.

The successful candidate will be given the chance to gain industry recognised Health and Safety Qualifications during your time with the Team. This is an excellent opportunity for anybody wishing to broaden their skill and knowledge base and work in a fast paced, rewarding environment