Compliance Administration Assistant - Norwich

Norse Commercial Services Limited; Ketteringham; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

20 days leave + bank holidays

Pension scheme

Training and development opportunities

Competitive salary

Job summary

Norse Highways is seeking a Compliance Administration Assistant to join the administration team in Ketteringham, Norfolk. This full-time role focuses on supporting health, safety and compliance activities, maintaining records, coordinating inspections, and assisting managers with regulatory requirements.

You will handle surveillance programme coordination, data accuracy, stakeholder communications, LOLER inspections administration and RPE records, with a Monday–Friday, 40-hour week.

Qualifications

• Administrative experience in a similar role.
• Proven ability to maintain accurate, auditable records.
• Strong communication with stakeholders (email, phone, in person).
• Excellent organisational skills and ability to meet deadlines.

Responsibilities

• Provide administrative support for health surveillance programmes and appointments.
• Maintain confidential, auditable compliance records and data integrity.
• Coordinate LOLER inspections and asset registers with service providers.
• Support face fit testing programmes and RPE records.
• Monitor compliance activities and escalate overdue actions to the Compliance Manager.
• Assist with preparation of compliance reports for audits and reviews.
• Provide general admin support for health, safety and compliance as directed.
• Contribute to improving compliance processes and record-keeping practices.
• Collaborate with managers and occupational health providers to ensure timely compliance.

Skills

Administrative experience

Record keeping

Communication skills

Organisational skills

Education

GCSE or equivalent

Tools

Microsoft Office

Electronic record systems

Job description

Job description

Compliance Administration Assistant required in Ketteringham.

Ketteringham, Norfolk - NR9 3AZ

£26,438.07 to £27,380.05 per annum DOE

40 hours per week

Monday to Friday

Norse Highways are currently seeking a Compliance Administration Assistant to join their administration team. In this role you will provide administrative and coordination support to ensure the effective delivery of health, safety, and compliance activities across the Highways service. The role will support the maintenance of compliance records, coordinate statutory inspections and health-related programmes, and assist managers in meeting legal and organisational requirements.

Role Responsibilities

• Provide administrative support for health surveillance programmes, including arranging appointments, maintaining records, monitoring due dates, and supporting compliance with health surveillance requirements.
• Maintain accurate, confidential, and auditable compliance records in line with data protection requirements.
• Support communication between employees, managers, Occupational Health providers, and other stakeholders to ensure compliance activities are completed on time.
• Conduct the administration of LOLER inspections, including updating records, maintaining asset registers, and coordinating with service providers and operational teams.
• Support the management of face fit testing programmes and maintain records relating to respiratory protective equipment (RPE) assessments and checks.
• Monitor compliance activities, identify overdue actions, and escape issues to the Compliance Manager where appropriate.
• Assist with the preparation of compliance reports and documentation for audits, inspections, and management reviews.
• Provide general administrative and coordination support for health, safety, and compliance activities as directed by the Compliance Manager.
• Contribute to the continuous improvement of compliance processes, systems, and record-keeping practices.

Our Successful Candidate

• Administrative experience.
• Experience maintaining accurate records and managing data.
• Experience communicating with a range of stakeholders by email, telephone, and in person.
• Experience prioritising workloads and meeting deadlines.
• Experience using Microsoft Office and electronic record management systems.
• Excellent organisational and administrative skills.
• Effective communication and stakeholder management skills.
• Competent in Microsoft Office applications
• Ability to maintain accurate records and produce basic reports.
• Commitment to continuous learning and personal development.

Our Offer

• 20 days annual leave + bank holidays.
• Pension & Sickness scheme.
• Competitive Salary.
• Ongoing training and development opportunities.

We are committed to employment practices and behaviours which encourage diversity, promote equality of treatment, and eliminate unlawful and or unfair discrimination.

We reserve the right to close this vacancy once we have received sufficient applications. If you have not been contacted within two weeks of the date you apply, please assume that your application has not been successful and will not be progressed to the next stage.