Compliance Admin: Documentation & Inspections Coordinator

DK Recruitment; Bristol; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Company pension scheme

25 days holiday

Ongoing training and development

Supportive team environment

Annual Bonus

Job summary

DK Recruitment in Bristol is seeking a Compliance Administrator to support the operations team by managing compliance documentation, scheduling inspections and keeping records up to date. You\'ll work with engineers, subcontractors and clients to maintain compliant processes across multiple sites and ensure records remain accurate.

The role requires strong organisation, attention to detail and proficiency with Excel/Outlook.

Qualifications

• Experience in Facilities Management, Building Services, Property Maintenance or similar desirable.
• Excellent organisational skills and strong attention to detail.
• Proficient with Microsoft Excel and Outlook.
• Experience using CAFM systems would be advantageous.
• Strong communication skills with ability to liaise with engineers, clients and suppliers.
• Able to prioritise workloads and meet deadlines in a busy environment.

Responsibilities

• Maintain compliance records, certificates and statutory documentation.
• Schedule planned preventative maintenance (PPM) visits and compliance inspections.
• Chase engineers and subcontractors for service reports and certification.
• Upload documentation to internal systems and client portals.
• Monitor certificate expiry dates and arrange renewals where required.
• Produce compliance reports and KPI information.
• Support contract managers with compliance administration across multiple sites.
• Maintain accurate electronic filing systems and databases.
• Provide general administrative support to the operations team.

Skills

Organisational skills

Attention to detail

Communication skills

Prioritisation

Tools

Excel

Outlook

CAFM systems

Job description

DK Recruitment in Bristol is seeking a Compliance Administrator to support the operations team by managing compliance documentation, scheduling inspections and keeping records up to date. You\'ll work with engineers, subcontractors and clients to maintain compliant processes across multiple sites and ensure records remain accurate.

The role requires strong organisation, attention to detail and proficiency with Excel/Outlook.