Company Secretary Assistant

Global Company; London; On-site; GBP 40,000 - 60,000; Part time

Job summary

Join a dynamic media company as a Company Secretary Assistant, where no two days are alike! This part-time role within a friendly legal team offers the chance to manage vital company secretarial tasks, collaborate with senior management, and enhance your skills in a fast-paced environment. With a commitment to inclusion and a healthy work-life balance, this opportunity allows you to contribute to a vibrant culture while ensuring compliance across a diverse portfolio of over 200 companies. If you’re ready to take charge of exciting projects and make a real impact, this role is perfect for you.

Qualifications

• Experience as a company secretary assistant in a large corporate group.
• Strong work ethic with a commitment to continuous improvement.

Responsibilities

• Maintain the group’s Company Secretarial records using Blueprint.
• Manage statutory filings and ensure timely filings with Companies House.

Skills

Company Secretarial Management

Organizational Skills

Emotional Intelligence

Project Management

Interpersonal Skills

Attention to Detail

Microsoft Office Suite

Blueprint/Diligent

Education

ICSA/CGI Qualification

Tools

Blueprint/Diligent

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company Secretary Assistant

Company Secretary Assistant

Apply locations Holborn - London, Leicester Square - London

Time type: Part time

Posted on: Posted 3 Days Ago

Time left to apply: End Date: January 24, 2025 (27 days left to apply)

Job requisition id: R0008141

Accepting applications until:

24 January 2025

Job Description

Company Secretary Assistant

We are Global

At Global, we think big, work hard, and never stand still. We’re the proud home of the best media and entertainment, driven by our talented and passionate people. Our mission? To make everyone’s day brighter— our Globallers, our audiences, our partners, and our communities. Whether we’re in the studio, building world-class technology, or securing record Outdoor advertising partnerships, we make sure we’re doing it as a team.

Your new role

This role sits as part of a well-established and friendly legal team in London made up of 20 Globallers, being a mixture of lawyers, compliance and health & safety officers. It is a great opportunity for an experienced, ambitious and effective Company Secretary Assistant to develop their skills in a fast paced and varied environment. You will work closely with multiple areas and stakeholders across the business, including the Group General Counsel, Finance team and board members. Integrity and strong organisational skills are key to success within this role, as you will be required to manage your own workload. This role will be part time (21 hours per week/3 days) and we are open to a discussion on potential working patterns.

Key Responsibilities

• Maintain the group’s Company Secretarial records using Blueprint.
• Manage statutory filings, including share allotments, transfers, buy-backs, and Companies House updates.
• Update and maintain group structure charts.
• Prepare and file Confirmation Statements and incorporate or amend company names electronically.
• Produce share certificates, stock transfer forms, and loan notes.
• Ensure timely filings with Companies House.
• Assist the finance team with accounts preparation, minutes, and dividend paperwork.
• Use tools like Companies House Direct to verify company information.
• Manage OFCOM licence agreements, including renewals and liaison with OFCOM.
• File and archive legal documents and respond to Know Your Client (KYC) requests.
• Support insurance, risk management, group reorganisation projects, and ad hoc tasks.
• Assist with preparing and distributing board minutes, packs, and other documentation.

What You’ll Love About This Role

Think Big: with a portfolio of over 200 companies, no two days will be the same! Own It: Take charge of company secretarial projects from start to finish, working in a dynamic media business. Keep it Simple: Opportunity to improve processes and ways of working. Better Together: Being part of a friendly Legal team with exposure to a variety of stakeholders, including the board and senior executives.

What Success Looks Like

• Built positive relationships in the business to ensure effective business partnering and innovative ways of working.
• Obtained an understanding of the Global group of companies and their statutory filing obligations, made up of more than 200 entities.
• Developed an understanding of the Group’s radio stations and Ofcom Licences.

What You’ll Need

• ICSA/CGI qualified, with experience as a company secretary assistant in a large corporate group (private or PLC).
• Proficient in Blueprint/Diligent or similar company management platforms.
• Strong work ethic with emotional intelligence, a solutions-focused approach, and a commitment to continuous improvement.
• Ability to work accurately under pressure, prioritise in a fast-paced environment, and operate independently or as part of a team.
• Effective collaborator with strong interpersonal skills, including working with senior management.
• Exceptional organisational, project management, and drafting skills, with meticulous attention to detail.
• Experience preparing board minutes and handling FYC requests.
• Strong written and verbal communication skills.
• Skilled in creating and improving templates and processes.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Team player, adaptable, and willing to support departmental activities.

Creating a place we all belong at Global

We are dedicated to creating a place where different voices are represented, amplified and celebrated. We know that we can’t serve our diverse audiences without first celebrating it in our people, which is why we’re passionate about creating an inclusive culture where every Globaller can belong. So, no matter who you are or where you are from, you can find your place at Global.

As a business, we believe in the importance of a healthy work-life balance and the value of a flexible and agile workforce. Therefore, we operate a Smart Working approach. If you need us to make any reasonable adjustments during your recruitment process, drop us an email at [e-mail], and we’ll be happy to help.