Assistant Company Secretary 6 Months FTC

Steamship Mutual; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Assistant Company Secretary to provide essential administrative support to the Board and Committees. This role involves preparing meeting materials, coordinating logistics, and ensuring documentation is maintained accurately. The ideal candidate will have experience in company secretarial roles, excellent communication skills, and proficiency in various software tools. With a flexible hybrid working policy and a supportive work environment, this position offers the opportunity to grow within a collaborative team dedicated to mutuality, integrity, and excellence.

Benefits

Supportive work environment

Opportunities for growth

Flexible hybrid working policy

Qualifications

• Experience in company secretarial or board-level roles, preferably in Financial Services.
• Ability to handle confidential information and multitask effectively.

Responsibilities

• Assist in preparing meeting materials and coordinating logistics for Board Meetings.
• Schedule, prepare notices, and take minutes for internal and Club entities.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in Excel

Proficiency in Word

Proficiency in PowerPoint

Multitasking

Tools

Diligent

SharePoint

Job description

Assistant Company Secretary 6 Months FTC

Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Steamship Mutual is a P&I insurance company with 210 employees worldwide. The main office is near Liverpool Street station, London, with additional offices in Bermuda, Brazil, Cyprus, Greece, Hong Kong, Japan, New York, and Singapore.

Overall Job Purpose:

To assist the Company Secretary in providing comprehensive administrative support to the Board and Committees within Steamship, including preparing and distributing Board Papers in a timely manner.

About the company:

Steamship Mutual is a P&I insurance company with a global presence. Our main office is located near Liverpool Street station, London, with offices in Bermuda, Brazil, Cyprus, Greece, Hong Kong, Japan, New York, and Singapore.

Key Responsibilities:

• Club Board Meetings: Assist in preparing meeting materials, planning travel and entertainment, and coordinating logistics.
• Management Company Board Meetings: Prepare Board materials, coordinate logistics, attend meetings for minute-taking, and support Directors with travel bookings and ad hoc requests.
• AGMs and EGMs: Schedule, prepare notices, and take minutes for internal and Club entities.
• Management Committees: Schedule, prepare, distribute papers via Diligent, take minutes, and maintain documentation on SharePoint.
• Terms of Reference & Policies: Coordinate reviews and manage schedules, ensure SharePoint and Diligent manuals are up-to-date.
• Additional Duties: Support the Company Secretary and Head of Legal, assist with onboarding, and perform other ad hoc duties.

Person Specification:

• Experience in company secretarial, administrative, or board-level roles, preferably in Financial Services or Regulatory environments.
• Attention to detail, excellent communication, and organizational skills.
• Proficiency in Excel, Word, PowerPoint; familiarity with Diligent, SharePoint, and Companies House filings is advantageous.
• Trustworthy, professional, and capable of handling confidential information.
• Ability to multitask and prioritize effectively.

Benefits:

• Supportive, collaborative work environment with opportunities for growth.
• Flexible hybrid working policy promoting work-life balance.

Company Values:

Mutuality, Integrity, Safety & Sustainability, Transparency, Excellence, Collaboration.

Steamship Insurance Management Services Ltd is committed to diversity and encourages applications from all qualified individuals.