Assistant Company Secretary

Canopius Group; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Assistant Company Secretary to support the Group Company Secretary in upholding corporate governance standards. This role is crucial for managing company secretarial functions, preparing board meetings, and ensuring compliance with regulatory standards. The ideal candidate will have a strong understanding of corporate governance, excellent administrative skills, and the ability to handle diverse workloads. With a commitment to fostering a positive culture, this organization offers comprehensive benefits including hybrid working, competitive salary, and health insurance, making it an exciting opportunity for professional growth.

Benefits

Hybrid working

Health insurance

Dental insurance

Pension

Bonuses

Qualifications

• Part-qualified or interested in ICSA certification.
• Strong understanding of company law and governance practices.

Responsibilities

• Prepare board meeting calendars and manage company secretarial functions.
• Support governance projects and maintain corporate filings.

Skills

ICSA part-qualified or interested in certification

Understanding of company secretarial governance

Experience with stakeholder relationship management

Strong administrative skills

Excellent interpersonal and communication skills

Proficiency in Microsoft Office applications

Experience with Diligent Entities or similar tools

Education

ICSA qualification

Tools

Microsoft Office

DocuSign

Visio

Job description

Join to apply for the Assistant Company Secretary role at Canopius Group.

The role will primarily assist the Group Company Secretary in maintaining high standards of corporate governance across all entities and ensuring compliance with statutory requirements. The position involves supporting key governance projects and playing an integral role in departmental change processes.

Responsibilities

1. Preparing the board & committee meeting calendar and agenda planner.
2. Managing company secretarial functions related to management committees and boards, including meeting preparation, administration, and follow-up.
3. Supporting the development and alignment of procedures and policies to meet UK and international regulatory standards.
4. Maintaining and overseeing UK and non-UK corporate filings and records.
5. Providing support to the Company Secretariat department on governance best practices.
6. Reviewing governance and compliance policies, articles of association, and advising on actions required by committees or boards.
7. Auditing and updating corporate files, statutory databases, and entity registers, including foreign company regulations.
8. Supporting onboarding of new agency partners and managing corporate profiles and registers.
9. Assisting in developing a governance framework for the Canopius Group.
10. Completing KYC, statutory, and regulatory forms for various stakeholders.
11. Supporting corporate actions like acquisitions, disposals, restructuring, and other projects.
12. Advising on governance practices and drafting relevant governance documents.
13. Assisting with the director induction process.

Skills and Experience

• ICSA part-qualified, qualified, or interested in pursuing certification.
• Interest in progressing corporate projects within the Company Secretariat team.
• Understanding of company secretarial governance, corporate practices, and company law.
• Knowledge of regulated entities and regulatory practices.
• Experience with stakeholder relationship management.
• Strong administrative skills, attention to detail, and initiative.
• Ability to handle diverse workloads and meet deadlines.
• Discretion and integrity with confidential information.
• Excellent interpersonal and communication skills.
• Experience with Diligent Entities or similar tools.
• Proficiency in Microsoft Office applications; knowledge of DocuSign and Visio is a plus.
• Experience in producing high-quality documents and presenting complex information clearly.

Benefits and About Us

We offer comprehensive benefits including hybrid working, competitive salary, pension, bonuses, health and dental insurance, and more. Canopius is a global specialty insurer with offices worldwide, fostering a positive culture that values diversity and inclusion.