Company Secretarial Assistant

The London Clinic; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A prominent healthcare provider in London seeks a Company Secretarial Assistant to join their dynamic team. The role involves supporting governance processes, managing board meetings, and contributing to audits. This full-time position offers competitive pay and extensive benefits including a pension scheme, healthcare, and career development opportunities.

Benefits

Pension scheme (up to 20%)

Private Medical Healthcare

33 days annual leave

Season ticket loan

Retail discounts

Career development opportunities

Further education access

Qualifications

• Experience in a similar role.
• Experience in the healthcare sector preferred.
• Professional approach under pressure.

Responsibilities

• Assist the Deputy Company Secretary in preparing agendas and reports for meetings.
• Help collate and distribute meeting papers and support document authors.
• Support annual compliance reporting, including CMA and modern slavery statements.

Skills

Knowledge of corporate governance

Strong relationship-building skills

Excellent verbal and written communication skills

Job description

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We have an exciting opportunity for a Company Secretarial Assistant to join our team at The London Clinic, based at our head office in London (NW1 4LJ). We offer a competitive inclusive salary of up to £35,000 per annum, depending on experience.

Established in 1932, The London Clinic is one of the UK’s largest private hospitals, with 8 state-of-the-art facilities and approximately 1350 employees. We are dedicated to providing patients with expert, individualized treatment and care. Our main hospital spans 8 floors, featuring 150+ patient beds and 10 operating theatres, including a Hybrid theatre and two minimally invasive/day surgery theatres. Our specialties include General Surgery, ENT, Gynaecology, Hepatobiliary, Neuro-spinal, Ophthalmic, Orthopaedic, Plastic and Reconstructive Surgery, Robotic Surgery, Urology, Vascular Surgery, and Bariatric Surgery.

Job Profile

As a Company Secretarial Assistant, you will support the Company Secretary’s office by providing professional, efficient, and high-quality input and support. Your responsibilities include managing the meetings calendar, supporting Trustees and the Executive Board, and assisting in developing and improving the governance frameworks and systems of the Clinic.

Job Details:

• Job Type: Full-time, permanent
• Hours: 37.5 hours per week
• Shift Pattern: Monday – Friday, 9am – 5.30pm
• Location: 1 Park Square West, London, NW1 4LJ (near Regents Park/Baker Street stations)
• Salary: Up to £35,000 per annum, depending on experience
• Benefits: Pension scheme (up to 20%), Private Medical Healthcare, 33 days annual leave (including bank holidays), season ticket loan, retail discounts, career development opportunities, and further education access.

Key Duties

• Assist the Deputy Company Secretary in preparing agendas and reports for meetings.
• Help collate and distribute meeting papers and support document authors as needed.
• Contribute to end-of-year and external audit processes, including the Annual Report.
• Ensure proper operation and support of the Board and Committees, including statutory filings.
• Support annual compliance reporting, including CMA and modern slavery statements.
• Assist with strategic projects, legislation updates, and gap analysis for improvements.

Skills & Experience

• Experience in a similar role
• Knowledge of corporate governance and company law
• Strong relationship-building skills with internal and external stakeholders
• Experience in the healthcare sector preferred
• Excellent verbal and written communication skills
• Professional approach under pressure

The London Clinic is a charitable organization committed to safeguarding and protecting vulnerable groups. Pre-employment checks, including DBS, may be required. We celebrate diversity and encourage applicants from underrepresented backgrounds.