Company Secretarial Administrator (Fixed Term Contract)

PKF Francis Clark

Exeter

On-site

GBP 28,000 - 42,000

Full time

14 days+

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Benefits offered by this job

Group personal pension

Life assurance

Income protection

Health cash plan

Cycle to work

Gym discounts

Mental wellbeing support

Volunteer day

Early access to wellbeing resources

Job summary

PKF Francis Clark is seeking a meticulous Company Secretarial Assistant for a 6‑month fixed-term contract in Exeter. You’ll help ensure client compliance, maintain registers, and manage deadlines while supporting a busy Company Secretarial team.

The role emphasizes accuracy, structure, and the ability to work across internal departments. Training will be provided on Companies House processes and governance best practices.

Qualifications

Strong attention to detail with accuracy in filings and record‑keeping.
Understanding of Companies House requirements or willingness to learn.
Experience in company secretarial, compliance, or professional services roles.
Proficient in MS Office; familiarity with entity management software is a plus.
Organised and able to prioritise multiple deadlines.

Responsibilities

Prepare and submit Companies House filings including CS01s, officer changes, PSC updates, and other statutory forms.
Maintain accurate statutory registers and entity records in the firm’s systems.
Monitor statutory deadlines, issue reminders, and support clients and engagement teams.
Manage the shared company secretarial inbox and triage routine queries.
Update internal systems with billing, WIP and entity data.
Assist with onboarding and offboarding clients for company secretarial services.
Liaise with internal departments to coordinate information and ensure smooth service delivery.
Support clients with straightforward company secretarial queries and process guidance.
Maintain data accuracy and ensure compliance with GDPR and internal standards.
Work independently to manage your workload, troubleshoot issues, and meet deadlines.

Skills

Attention to detail

Companies House knowledge

MS Office proficiency

Entity management software

Prioritising deadlines

Communication skills

Discretion with confidential info

Education

A Level (Maths & English)

Tools

Practice Engine

Job description

In a nutshell

You're someone who thrives on accuracy, organisation, and keeping things running smoothly behind the scenes. Whether it's statutory filings, maintaining registers, or supporting colleagues with key deadlines, you take pride in getting the details right every time. You enjoy structure, clear processes, and being the dependable person others can rely on.

This is a 6-month fixed-term contract, offering the opportunity to join our Company Secretarial team and make an immediate impact during a busy and exciting period. You'll play a central role in ensuring clients stay compliant and well-informed, while helping the wider firm deliver a seamless company secretarial service.

If you're looking for an opportunity where precision matters, no two days are the same, and you can quickly build your experience in governance and compliance, we'd love to hear from you.

What you'll be doing day to day

Prepare and submit Companies House filings including CS01s, officer changes, PSC updates, and other statutory forms.
Maintain accurate statutory registers and entity records in the firm’s systems.
Monitor statutory deadlines, issue reminders, and support clients and engagement teams.
Manage the shared company secretarial inbox and triage routine queries.
Update internal systems (e.g., Practice Engine) with billing, WIP and entity data.
Assist with onboarding and offboarding clients for company secretarial services.
Liaise with internal departments to coordinate information and ensure smooth service delivery.
Support clients with straightforward company secretarial queries and process guidance.
Maintain data accuracy and ensure compliance with GDPR and internal standards.
Work independently to manage your workload, troubleshoot issues, and meet deadlines.

About you

Strong attention to detail with accuracy in statutory filings and record‑keeping.
Understanding of Companies House requirements, or willingness to learn (training provided).
Previous experience in company secretarial, compliance, or professional services roles.
Confident using MS Office and quick to learn new systems; experience with entity management software is a plus.
Organised and able to prioritise multiple deadlines effectively.
Proactive problem‑solver who takes initiative and seeks solutions.
Strong communicator able to work professionally with a range of colleagues and clients.
Supportive team player who can also work independently when needed.
Discreet when handling confidential or sensitive information.
Ideally educated to A Level (or equivalent) including Maths and English

Why work at PKF Francis Clark

As the largest firm of independent chartered accountants and business advisers in South West England, PKF Francis Clark offers a wide range of opportunities to develop your career in the way that’s right for you.

Established in 1919, we’ve grown to nearly 1,000 people across offices in Bristol, Exeter, Plymouth, Poole, Salisbury, Southampton, Taunton, Torquay and Truro. Our size means we can offer ambitious work with exciting clients and a friendly, supportive culture.

We want you to belong, be yourself and do your best work as part of a forward-thinking team, with a strong focus on wellbeing, learning and development.

For the past four years, PKF Francis Clark has been certified as a Great Place to Work and ranked among the UK’s Best Workplaces, rising to 6th out of 100 large organisations.

We’re a top 10 Best Workplace for Women, as well as being ranked for Wellbeing, Development, and Consulting and Professional Services. These rankings are compiled by Great Place to Work, based on confidential, independent feedback from our people. In addition, we’re one of The Sunday Times Top 100 Apprenticeship Employers.

Being a Certified B Corp means we’re held to high standards for environmental and social performance. We’re independently assessed to ensure we support our people, act responsibly and make long-term decisions that balance people and planet.

We’re proudly independent, while collaborating internationally through the PKF Global family of firms. Together we’re the 13th largest provider of accountancy services in the UK, with connections to like-minded advisers in 150 countries.

Your core benefits

Financial wellbeing

Group personal pension to help you build your future savings through employer and employee contributions
Group life assurance providing cover up to four times your basic annual salary
Group income protection available after six months’ service
Health cash plan giving money back on everyday health costs, with free cover for up to four dependent children (up to age 24 in full‑time education) and the option to add a partner or spouse

Mental wellbeing

Counselling and emotional support for you and your immediate family
Virtual GP and second opinion services for you and your immediate family
Access to trained Mental Health First Aiders for confidential, peer to peer support

Physical wellbeing

Cycle to work scheme, with the option to purchase a bike and accessories up to £4,000*
Discounted membership at gyms, pools and studios across the UK
Digital health and wellbeing tools available through the employee health cash plan
Support for colleagues experiencing menopause, as part of our Menopause Workplace Pledge, including webinars and a dedicated Microsoft Teams channel for ongoing support

Additional benefits

Family friendly benefits, including enhanced pay, family leave coaching sessions and a parent network
The option to buy up to five extra days of holiday (pro rata for part‑time colleagues) *
One paid volunteering day each year to support local organisations
Electric vehicle lease scheme (grade and pay criteria apply) *
Gifts to mark key career and family milestones
Expert led webinars on mental, physical and financial wellbeing
Francis Clark Charitable Foundation, offering support for current and former employees experiencing financial hardship

* These benefits are provided via a salary exchange and are subject to employee’s post exchange hourly rate remaining above the national minimum wage

Additional information