Commercial Events Coordinator

Trafford Council; Urmston; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Generous Leave

Flexible Perks

Local Government Pension Scheme

Leadership development

Job summary

Trafford Council is seeking a Commercial Events Coordinator on a 12-month fixed-term contract. The role is full-time (36.25 hours) with some evenings and weekends, offering SMART working flexibility and hybrid options. You will manage events, coordinate with suppliers, and ensure compliance with licensing and safety at venues.

You will liaise with clients, caterers, designers and staff, supporting the Commercial Events Manager to deliver successful events and positive guest experiences.

Qualifications

• Experience planning and managing events and coordinating with external suppliers.
• Ability to work under pressure while maintaining excellent interpersonal and communication skills.
• Strong organisational and planning skills with attention to detail.
• Experience handling money transactions including invoicing, cashing up and banking.

Responsibilities

• Support Commercial Events Manager in promoting, arranging and managing events at council venues.
• Be the first point of contact for customers hiring venues and manage bookings from enquiry to day-of coordination.
• Oversee bar area duties including till management, stock control and health and safety, and coordinate bar staff.

Skills

Event planning

Vendor liaison

Customer service

Cash handling

Communication skills

Organisation

Tools

POS system

Till management

Job description

Fixed Term End Date: 12 months fixed term contract

SMART Working: We aim to offer flexibility wherever possible. Many of our colleagues work from home one or more days a week and/or adjust their hours. We call this SMART working - giving you the freedom to shape your working pattern around your life, whilst still delivering great outcomes. Speak with the hiring manager about the range of flexible working options available for this role.

About the Role

An opportunity has arisen for a dynamic and enthusiastic person to join as a Commercial Events Coordinator This is a full time (36.25 hours per week) temporary post for 12 months and it will involve working some evenings and weekends.

You will be involved working with external suppliers and staff, building relationships with clients through the planning process by maintaining regular contact by telephone, e-mail and in person leading up to their event and working hard to ensure the event runs smoothly.

During any event, you could be the point of contact for and liaise directly with clients to ensure any requirements are met and any issues dealt with appropriately. You will ensure all aspects of the venues licence are adhered to regarding events and sales of alcohol

You will meet with and coordinate venue caterers, stand designers, contractors and equipment hire, planning room layouts, follow up with guests post event, and gain constructive feedback, ensuring that all guest feedback is responded to.

You will also be a key holder for venues with responsibility for opening and closing the venue and setting alarms.

About You

You will be someone who has experience of planning and managing events and are able to work under pressure but still maintain excellent interpersonal and communication skills.

You will have excellent organisational and planning skills and have experience of money transactions including invoicing, cashing up and banking.

As Commercial Events Coordinator you will be able to liaise with suppliers and contractors to ensure the maintenance, cleaning, safety and security of events venues.

Key duties

As the Commercial Events Coordinator you will be supporting the Commercial Events Manager in promoting, arranging and managing events at council hospitality venues.

You will act as the first point of contact for potential customers wishing to hire our venues and manage event bookings from the initial enquiry through to co-ordination on the day of the event.

When required you will manage the bar area including till management, stock management and health and safety and also coordinate the casual duty managers and bar staff.

What you'll love about working with us...

Alongside a competitive salary, we offer a wide range of benefits designed to support your wellbeing, development and work-life balance:

• Generous Leave: Start with 26 days of annual leave (plus bank holidays), with options to carry over or buy extra days.
• Flexible Perks: Discounts on car leasing, cycle to work, home tech, plus family friendly policies and hybrid working
• Invest in your future: Join our generous Local Government Pension Scheme for peace of mind.
• Grow with us: We'll support your development at every stage! Through leadership programmes like our EPIC Manager, LEAP into leadership and senior leadership. Plus, you'll have access to specialist qualifications and personal coaching to unlock your full potential.
• Wellbeing First: Guided wellbeing walks and "Tea and Talk" sessions, and events like "World Mental Health" and National Fitness Day.
• Connect with us: Connect with colleagues through our staff forums or join our Let’s Talk events to network, share ideas, and hear about the exciting work happening across our council.
• Be Celebrated: For all your hard work, ideas and contributions through at our annual "Time to Shine" event, our cheers for peers’ scheme or through our EPIC Star Awards.

Key Information...

• Pre-Employment Checks: If offered a role, as a minimum we’ll need to verify your right to work in the UK, receive two satisfactory references, and medical check. Some roles may also require a DBS check and/or police vetting, which will be noted on the role profile.
• Please note: We are not a licensed sponsor and will not be able to support with your work visa.
• Privacy Notice: We respect your privacy. For details on how we collect, process, and protect your data, please click here: Recruitment and employment privacy notice | Trafford Council privacy notice | Trafford Council

About us...

Trafford is a vibrant, inclusive borough at the heart of Greater Manchester. Home to 235,000 residents, four thriving town centres, over 11,000 businesses, and 60+ parks and green spaces. We’re a place where community and opportunity meet. With excellent transport links, a proud heritage as the birthplace of the NHS, world-class sporting venues and outstanding schools, Trafford is a fantastic place to live, work, and thrive.

Why Trafford?

We’re more than just a local authority; we’re a team of passionate people committed to making a real difference. We deliver essential services that matter, from education and social care to business support, licensing, libraries and leisure and much more. No matter what your role is with us, you will help us to create a borough where all our “residents, businesses and communities thrive.”

Our Culture...

Our values are at the heart of everything we do. They’re not just words on a wall, they shape how we work together, make decisions, and support each other every day.

They help us create a workplace where everyone feels valued, heard, and inspired to do their best. If you share these values and want your work to have real purpose and impact, Trafford is the perfect place to grow your career.

Additional Information

Flexibility will be required to work outside core hours as our venues are available for hire in the evenings and/or weekends as well as hosting meetings during the working week.

If you have any questions or would like an informal chat you can get in contact with the hiring manager, Philip Taylor at [e-mail] or call 07891760452