Administrative Officer (School Capital Projects)

Trafford Council; Trafford; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Generous Leave

Flexible Perks

LGPS pension

Leadership development

Wellbeing initiatives

Staff networking events

Job summary

Trafford Council is seeking a capable administrator to join the Schools Capital Project Team. The role focuses on asset data management for schools, supporting funding bids and delivery of the Education Estates Strategy.

Strong analytical skills, attention to detail, and the ability to work with stakeholders across organisations are essential. The post involves site travel within the Trafford Borough and SMART working options.

Qualifications

• Experience in a busy, demanding business administration environment.
• Analytical and capable of producing clear, accurate reports.
• Excellent communication and relationship-building with stakeholders.

Responsibilities

• Provide asset management information for schools.
• Support submission of bids to secure education funding.
• Assist delivery of the Education Estates Strategy and School Estate regulations.

Skills

Data analysis

Stakeholder comms

multitasking

Tools

Microsoft 365

Job description

Working Pattern: Full time, all year round

Interview Date/Type: Tuesday 3rd November 2026 / In Person

SMART Working: We aim to offer flexibility wherever possible. Many of our colleagues work from home one or more days a week and/or adjust their hours. We call this SMART working - giving you the freedom to shape your working pattern around your life, whilst still delivering great outcomes. Speak with the hiring manager about the range of flexible working options available for this role.

About the Role

We have an exciting opportunity to join our small but perfectly formed Schools Capital Project Team.

We are a busy service based within Children’s Services, working alongside other non-school educational services. We strive to improve our school buildings to ensure our pupils thrive and achieve their educational outcomes through fit for purpose and high-quality learning environments whilst also contributing to Trafford's wider sustainability and climate goals.

The team’s roles include financial responsibility for education capital funding and supporting large scale capital schemes.

Your role will include providing asset management information for schools and supporting the submission of bids to secure additional funding.

Alongside other administrative responsibilities, you will support delivery of the DfE Education Estates Strategy, ensuring Trafford meets the School Estate Management Standards and calculating the impact of existing and new residential development proposals on education infrastructure and monitoring contributions from housing developers.

About You

We are looking to welcome someone who is confident and resilient with relevant experience of working in a busy and demanding business administration environment.

Are you skilled in, analysing complex datasets, producing clear and accurate reports, and competent in using computerised information systems, including Microsoft 365 and web-based applications, a highly organised, analytical, and solutions-focused person, with a proven ability to manage multiple priorities, drive process improvements, and maintain high standards of accuracy and confidentiality?

Ideally you will be experienced in data and asset management, with a professional manner and strong expertise in education estates, statutory compliance, and project management, possess a strong understanding of school estate regulations, DfE guidance, GDPR, and health and safety responsibilities.

The post also includes engagement with stakeholders, therefore excellent communication and relationship building skills are crucial to this role, as is the ability to work collaboratively across organisations to achieve shared objectives.

Additional Information

Willing and able to travel to sites within the Trafford Borough. You will be asked for a copy of your driving license as part of the recruitment process.

Find Out More.

For the full details of this opportunity, please refer to the role profile linked below.

If you have any questions or would like an informal chat you can get in contact with the hiring manager, Claire Fisher, Schools Capital Projects Manager at [e-mail]

After reviewing the role profile and submitting your application, successful candidates will be invited to a values-based interview to learn more about your skills and experience. This is your opportunity to show how you connect with our EPIC values and can contribute to our vision.

About us...

Trafford is a vibrant, inclusive borough at the heart of Greater Manchester. Home to 235,000 residents, four thriving town centres, over 11,000 businesses, and 60+ parks and green spaces. We’re a place where community and opportunity meet. With excellent transport links, a proud heritage as the birthplace of the NHS, world-class sporting venues and outstanding schools, Trafford is a fantastic place to live, work, and thrive.

Why Trafford?

We’re more than just a local authority; we’re a team of passionate people committed to making a real difference. We deliver essential services that matter, from education and social care to business support, licensing, libraries and leisure and much more. No matter what your role is with us, you will help us to create a borough where all our “residents, businesses and communities thrive.”

Our Culture...

Our values are at the heart of everything we do. They’re not just words on a wall, they shape how we work together, make decisions, and support each other every day.

They help us create a workplace where everyone feels valued, heard, and inspired to do their best. If you share these values and want your work to have real purpose and impact, Trafford is the perfect place to grow your career.

What you'll love about working with us...

Alongside a competitive salary, we offer a wide range of benefits designed to support your wellbeing, development and work-life balance:

• Generous Leave: Start with 26 days of annual leave (plus bank holidays), with options to carry over or buy extra days.
• Flexible Perks: Discounts on car leasing, cycle to work, home tech, plus family friendly policies and hybrid working
• Invest in your future: Join our generous Local Government Pension Scheme for peace of mind.
• Grow with us: We'll support your development at every stage! Through leadership programmes like our EPIC Manager, LEAP into leadership and senior leadership. Plus, you'll have access to specialist qualifications and personal coaching to unlock your full potential.
• Wellbeing First: Guided wellbeing walks and “Tea and Talk” sessions, and events like World Mental Health and National Fitness Day.
• Connect with us: Connect with colleagues through our staff forums or join our Let’s Talk events to network, share ideas, and hear about the exciting work happening across our council.
• Be Celebrated: For all your hard work, ideas and contributions through at our annual Time to Shine event, our cheers for peers’ scheme or through our EPIC Star Awards.

Key Information...

• Pre-Employment Checks: If offered a role, as a minimum we’ll need to verify your right to work in the UK, receive two satisfactory references, and medical check. Some roles may also require a DBS check and/or police vetting, which will be noted on the role profile.
• Please note: We are not a licensed sponsor and will not be able to support with your work visa.
• Privacy Notice: We respect your privacy. For details on how we collect, process, and protect your data, please click here: Recruitment and employment privacy notice | Trafford Council privacy notice | Trafford Council

Supporting Documents

Role Profile