Commercial Coordinator: Admin & Procurement - Newcastle

Elvet Recruitment; Newcastle upon Tyne; On-site; GBP 28,000 - 31,000; Full time

Job summary

Elvet Recruitment is partnering with a five star house builder to recruit a Commercial Coordinator in Newcastle. The role suits candidates currently in Commercial Administrator or Commercial Assistant positions seeking progression.

You will provide essential admin and coordination support across commercial and procurement functions, working with Quantity Surveyors and the wider team. The role involves COINS documentation, payments, and records management in a busy environment.

Qualifications

• Experience in administration, commercial administration, or commercial assistant duties.
• Experience in construction or house building sector is advantageous.
• Confident with financial information, invoices, applications for payment, and commercial documentation.

Responsibilities

• Provide day-to-day administrative and coordination support to the commercial and procurement teams.
• Support Quantity Surveyors with preparation of enquiry packs and tender information.
• Issue health and safety competency questionnaires to new subcontractors and contractors.
• Review and process subcontractor weekly and monthly payment applications.
• Prepare interim payments for measured works and assist with contra charges.
• Update commercial files and documentation within COINS.
• Prepare, process and issue subcontract orders for approval.
• Maintain filing systems and ensure documentation is stored correctly.
• Support the commercial team with general administration and document control.
• Assist with utility company applications and coordinate documentation.
• Support NHBC registrations and associated administration.
• Handle telephone and email enquiries professionally.
• Organise meetings, maintain diaries and support the wider team.

Skills

Administration

Commercial admin

Attention to detail

IT skills

Microsoft Office

Education

GCSE Maths & English

Tools

COINS

ERP systems

Job description

Elvet Recruitment is partnering with a five star house builder to recruit a Commercial Coordinator in Newcastle. The role suits candidates currently in Commercial Administrator or Commercial Assistant positions seeking progression.

You will provide essential admin and coordination support across commercial and procurement functions, working with Quantity Surveyors and the wider team. The role involves COINS documentation, payments, and records management in a busy environment.