Commercial Administrator

Elvet Recruitment; Newcastle upon Tyne; On-site; GBP 28,000 - 31,000; Full time

Job summary

Elvet Recruitment is partnering with a five star house builder to recruit a Commercial Coordinator in Newcastle. The role suits candidates currently in Commercial Administrator or Commercial Assistant positions seeking progression.

You will provide essential admin and coordination support across commercial and procurement functions, working with Quantity Surveyors and the wider team. The role involves COINS documentation, payments, and records management in a busy environment.

Qualifications

• Experience in administration, commercial administration, or commercial assistant duties.
• Experience in construction or house building sector is advantageous.
• Confident with financial information, invoices, applications for payment, and commercial documentation.

Responsibilities

• Provide day-to-day administrative and coordination support to the commercial and procurement teams.
• Support Quantity Surveyors with preparation of enquiry packs and tender information.
• Issue health and safety competency questionnaires to new subcontractors and contractors.
• Review and process subcontractor weekly and monthly payment applications.
• Prepare interim payments for measured works and assist with contra charges.
• Update commercial files and documentation within COINS.
• Prepare, process and issue subcontract orders for approval.
• Maintain filing systems and ensure documentation is stored correctly.
• Support the commercial team with general administration and document control.
• Assist with utility company applications and coordinate documentation.
• Support NHBC registrations and associated administration.
• Handle telephone and email enquiries professionally.
• Organise meetings, maintain diaries and support the wider team.

Skills

Administration

Commercial admin

Attention to detail

IT skills

Microsoft Office

Education

GCSE Maths & English

Tools

COINS

ERP systems

Job description

Elvet Recruitment is working in partnership with a five star house builder to recruit a Commercial Coordinator to join their established team in Newcastle. This position is suitable for candidates currently working as a Commercial Administrator or Commercial Assistant who are looking to progress into a coordinator level role.

This is an excellent opportunity to join a well established organisation and provide essential administrative and coordination support across the commercial and procurement functions. Working closely with Quantity Surveyors and the wider commercial team, you will support subcontractor administration, procurement activity, payments, commercial documentation and the updating of records within COINS.

The successful candidate will be highly organised, confident working with documentation and financial information, and comfortable operating in a busy environment where accuracy and reliability are essential.

What You Will Be Doing

• Providing day to day administrative and coordination support to the commercial and procurement teams
• Supporting Quantity Surveyors with the preparation of enquiry packs and gathering tender information
• Issuing health and safety competency questionnaires to new subcontractors and contractors
• Reviewing and processing subcontractor weekly and monthly applications for payment
• Preparing interim payments for measured works and assisting with contra charges
• Updating commercial files, records and documentation within COINS
• Preparing, processing and issuing subcontract orders for approval
• Maintaining organised filing systems and ensuring commercial documentation is stored correctly
• Supporting the commercial team with general administration and document control
• Assisting with utility company applications and coordinating relevant documentation
• Supporting NHBC home registrations and associated administration Handling telephone and email enquiries in a professional manner
• Organising meetings, maintaining diaries and providing general administrative support to the wider team

What We Are Looking For

• Experience in administration, commercial administration, commercial assistant duties, construction administration or similar
• Experience within the construction or house building sector is advantageous
• Confident working with financial information, invoices, applications for payment and commercial documentation
• Experience using COINS or similar construction based finance or ERP systems is desirable
• Strong organisational skills with excellent attention to detail Good IT skills including Microsoft Office and Excel Strong written and verbal communication skills
• Ability to manage multiple tasks and priorities within a fast paced environment
• Professional and confident approach when dealing with subcontractors, suppliers and internal teams GCSE Grade 4 or C or above in Maths and English or equivalent
• A proactive and reliable approach with a willingness to learn and develop within a commercial environment

Role Information

• Full time permanent position
• Salary circa twenty seven thousand five hundred to thirty one thousand two hundred DOE
• Based in Newcastle
• Supportive commercial and procurement team
• Excellent opportunity to develop construction and commercial knowledge
• Long term career development and progression opportunities

This is a permanent position and Elvet Recruitment Limited will be acting as an employment agency for permanent recruitment on behalf of our client.