Commercial Administrator

Aptus Utilities Ltd.; United Kingdom; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

cashback plans including eye-care, 3%

Gym discounts

Donate a Day

Mentoring and guidance

Employer Assistance Program

Job summary

Aptus Utilities Ltd. in Bolton is seeking a Commercial Administrator to support the busy commercial team with accurate administration, data management and financial processing.

You will manage invoices, contracts data, and reporting, building strong internal and external relationships to ensure compliant, timely operations in a collaborative office-based environment. The role emphasizes data accuracy, system maintenance, and proactive communication with managers and suppliers.

Qualifications

• High proficiency in data entry and document handling.
• Strong organisational and time-management abilities under deadlines.
• Basic commercial and financial awareness for contract handling.

Responsibilities

• Contract management – process commercial and financial information ensuring accuracy and compliance.
• Data management – keep systems and records up to date and provide reports as requested.
• Financial support – process and raise invoices; assist in cost capture and debt chasing.
• Communication – act as a point of contact for the Commercial team and external partners.

Skills

Data entry

Microsoft Excel

Organisational skills

Communication skills

Teamwork

Initiative

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Overall Purpose of the Role

As a Commercial Administrator you will work within our busy Commercial team in providing vital administration and data management support to enable contracts to be well managed. This will include the handling and processing of commercial and financial data, ensuring efficiency and compliance. You will use effective communication skills to build strong working relationships with colleagues, customers and providers.

What you will be doing:

• Contract management – complete the administration of the necessary commercial and financial information and documentation ensuring accuracy and compliance of contracts.
• Data management – accurately keep systems, databases, trackers, files and records up to date and well maintained to support commercial operations and decision making within the business. Provide information and reports to colleagues, as and when requested.
• Financial support – process and raise invoices, as requested, to ensure timely payments. Support the commercial team in ensuring cost capture processes are complied with. Support the team to chase debt.
• Communication – be a point of contact for the Commercial team, managing inboxes and emails, and build strong professional working relationships both internally and externally.

What we ask from you:

• Administration skills – be highly proficient in data entry, document management and maintenance. Have experience of managing complex information and the adaptability to manage multiple tasks successfully.
• Organisational skills – be able to manage own workloads, set priorities and work to strict deadlines. Have excellent time management skills to ensure work is completed in a timely manner and deadlines are met.
• Basic commercial and financial acumen – understand the importance of managing contracts, customer relationships and financial performance. Provide reports and respond to queries from managers and external customers as and when required.
• IT skills – have an excellent working knowledge of Microsoft Excel, Word and Outlook and experience of working with systems and databases.
• Communication skills – have well developed communication skills both verbally and in writing to ensure work is completed and others are kept informed. Engage and work with external customers to ensure high levels of customer service are provided.
• Team working – work well within a team, supporting colleagues and sharing knowledge to achieve our company values and objectives.
• Initiative – be able to use your initiative to identify and resolve problems to ensure quality work is produced.
• Willingness to learn – be eager to learn new streams of work and develop skills as priorities change in order to meet the requirements of the role.

What we can offer in return:

• Benefits include cashback plans including eye-care, dental & prescriptions, to name just a few.....
• Gym, fitness and retail discounts
• Donate a Day - we will gift you an extra day off each year to do something for charity or within the community
• Mentoring and ongoing guidance, not only to settle you into your role, but throughout your career with Aptus
• We promote physical and mental health and provide additional support to our employees via our Employer Assistance Program all year round

This is a full-time position working within an office environment

Location – Aptus House – Unit 19-20, Barrs Fold Road, Wingates Industrial Estate, Bolton BL5 3XP