Commercial Assistant

Global Recruitment Group; Ringway; Hybrid; GBP 22,000 - 32,000; Full time

Job summary

Global Recruitment Group is seeking a Commercial Assistant to join its Commercial team in Manchester, supporting the Commercial Manager with weekly labour call-offs, order placement, amendments, timesheets, rates checks and maintaining accurate commercial records.

The role involves liaising with suppliers and project teams to resolve queries, reviewing supplier applications for payment, and ensuring audit trails and trackers are up to date, with a flexible hybrid pattern and travel to project

Qualifications

• Be highly organised, proactive and driven.
• Collaborative and able to work effectively with suppliers and wider project teams.
• Accurate, with strong attention to detail.
• Confident and skilled using Microsoft Excel.
• Able to follow processes and manage tasks with minimal supervision.
• A practical problem-solver who takes ownership of their work.
• Clear and professional in written and verbal communication.

Responsibilities

• Support the Commercial Manager with the weekly labour call-off and ordering process.
• Prepare labour orders and action authorised amendments.
• Review supplier applications for payment, including checking timesheets, rates and supporting information.
• Maintain accurate trackers, records and audit trails.
• Liaise with suppliers and wider project teams to resolve queries.
• Identify discrepancies and support their timely resolution.
• Provide general commercial and administrative support to the commercial team.

Skills

Highly organised

Proactive

Collaborative

Attention to detail

Clear communication

Process-driven

Problem solving

Microsoft Excel

Education

Be working towards or completed a qualification in quantity surveying, commercial management, construction or related discipline

Tools

Microsoft Excel

Job description

We are looking for a Commercial Assistant to join the Commercial team. The role will support the Commercial Manager and wider team with day-to-day commercial administration

The role will support the full process from weekly labour call-offs and order placement through to authorised amendments, timesheet and rate checks, assessment of supplier applications for payment, and maintaining accurate commercial records and audit trails

Key responsibilities

• Support the Commercial Manager with the weekly labour call-off and ordering process
• Prepare labour orders and action authorised amendments
• Review supplier applications for payment, including checking timesheets, rates and supporting information
• Maintain accurate trackers, records and audit trails
• Liaise with suppliers and wider project teams to resolve queries
• Identify discrepancies and support their timely resolution
• Provide general commercial and administrative support to the commercial team

Skills and experience

The successful candidate should be:

• Highly organised, proactive and driven
• Collaborative and able to work effectively with suppliers and wider project teams
• Accurate, with strong attention to detail
• Confident and skilled using Microsoft Excel
• Able to follow processes and manage tasks with minimal supervision
• A practical problem-solver who takes ownership of their work
• Clear and professional in written and verbal communication

The following would be desirable

• Be working towards, or have completed, a qualification in quantity surveying, commercial management, construction or a related discipline; and/or
• Have previous experience in a Commercial Assistant, Commercial Administrator, Commercial Systems or similar support role, preferably within the construction or infrastructure sector
• Candidates with strong transferable skills from another process-driven, finance, procurement or administrative role will also be considered. Previous rail experience is desirable but not essential

Location and working arrangements

The main office for the role will be Manchester. However, the team operates between Manchester and Leeds, with other project offices available, including within the Huddersfield area

A flexible approach to location can therefore be considered for the right candidate, provided they are able to travel to Manchester and other project offices as required. Regular office attendance will form part of the role (full-time, 5 days a week - 3/2 WFH arrangement), with the specific working pattern agreed based on business and team requirements