Commercial Assistant

4Recruitment Services; Birmingham; On-site; GBP 18,000 - 21,000; Full time

Job summary

4Recruitment Services in Birmingham is seeking a Commercial Assistant to support the Team Leader and Commercial Management. You will review works for chargeable items, input data for payments, and help manage invoices and subcontractor payments, ensuring timely processing.

You will maximise revenue by analysing costs, chasing queries, and preparing reports. The role requires attention to detail, ability to work under pressure, and collaboration with contract teams to keep WIP low.

Qualifications

• Flexible approach with Excel and data entry
• Ability to prioritise workload amidst deadlines
• High attention to numeric and financial data

Responsibilities

• Provide daily technical review of works for chargeable items
• Input chargeable works for payment via CAFM system
• Process and validate incoming subcontractor invoices
• Reconcile supplier statements and resolve payment issues
• Assist with internal/external reporting and WIP monitoring
• Follow up on outstanding invoice approvals and queries

Skills

Excel

Prioritisation

Data entry

Team player

Financial analysis

Attention to detail

Decision making

Tools

Microsoft Office

Job description

Ref: SRQ(phone number removed)

Location: Birmingham (B37)

Hours: Monday to Friday 8am-5pm

Pay: £13.22ph paid weekly PAYE

Duration: Ongoing Contract – Long Term

Job Purpose

To assist the Team Leader & Commercial Management, the Commercial Assistant will have a keen eye for prioritisation and ensuring contractual commitments are met with maximising revenue and profit margin on the contract. Provide a technical review all works accurately, correctly inputting chargeable works through the client for payment, along with dealing with work order queries. The Commercial Assistant will also be responsible for Invoice management, review and process incoming subcontractor invoices for validation and payment authorisation.

Responsibilities

• Provide a technical daily review all works logged with identifying, valuating and recovering costs for chargeable reactive, additional works, PPMs and Remedials for the contract.
• Maximise and recover costs associated to chargeable out of scope works and task orders in a timely manner as per contractual timeframe, by billing the Client via CAFM system and Application for Payment process.
• Provide accuracy and ensure a full detailed summary is presented to the Client when applying for Application for Payment, to reduce the risk of potential queries.
• Analyse and review value for money is being submitted for review.
• Working closely with the Contract teams to ensure reactive, remedial, and new works are charged for in accordance with the contract.
• Escalate, chase and resolve queries effectively within the specified time limit as per the process.
• Full understanding of Contractual information to maximise billing, create analysis reports, with advising and supporting operational and administration teams.
• Assist Team Leader and Commercial Management in preparation of internal and external reporting.
• Monitor and understand Work in Progress (WIP), with always keeping WIP for the contract at a minimum.
• Invoice management, review, validate and process incoming invoices and payment documentations from subcontractors for authorization.
• Act as a point of contact for subcontractor enquiries and address any discrepancies.
• Reconcile supplier statements to ensure all transactions are accounted for correctly.
• Follow up on outstanding invoice approvals from other departments and resolve issues that cause delays.
• Ad-hoc duties as requested by Team Leader and Commercial Management.

Knowledge Skills & Experience

Essential

• Flexible approach to work with competent skills in Microsoft Office applications, including extent use of Excel.
• Being able to prioritise own workload at pace, working with multiple deadlines and duties accurately and timely.
• Data entry experience, capable of working with high volume of transactions.
• You will be expected to work to your own initiative, whilst also working well as an integral team member. With being capable of working under pressure with minimum supervision.
• Being highly motivated, with high work ethic and being able to motivate others and ability to rise to challenges.
• Being highly motivated, with high work ethic and being able to motivate others and ability to rise to challenges.
• Confident in making decisions and follow up their decisions with actions to achieve objectives.
• Having a strong attention to detail when critically examining numerical, financial and written data