Commercial Assistant

Carrington West; Aylesford; On-site; GBP 21,000 - 28,000; Part time

Job summary

Carrington West is recruiting a Freelance Commercial Administrator for a 6-month contract on a highways maintenance project in Aylesford. The role supports the Quantity Surveying and commercial team, handling purchase orders, GRNs in SAP, and subcontractor payments on time.

The candidate should have a background in commercial/administrative roles, strong Excel/Office skills, and the ability to work with various stakeholders on EWNs and CEs. ERP experience desired.

Qualifications

• Essential: Commercial or administrative experience.
• Essential: Proficiency in Microsoft Office and SAP or similar ERP system.
• Essential: Good with numbers, organised with strong attention to detail.
• Essential: Clear communicator working with people at all levels.

Responsibilities

• Raising, amending and correcting purchase orders with correct WBS codes.
• Enter and maintain GRNs in SAP and ensure actions.
• Chase late subcontractor applications and assist with valuations and invoices.
• Prepare payment notices for approval to ensure timely subcontractor payments.
• Run weekly checks on unmatched invoices and reallocate miscoded costs.
• Work with site teams on EWNs, CEs, variations and remeasurement.
• Support weekly Cost Value Reconciliation (CVR).
• Keep subcontractor records up to date and assist with appraisals.
• Provide general admin support to QS, Senior QS and managers, including audits and compliance reporting.

Skills

Commercial admin

Microsoft Office

SAP

Attention to detail

Communication

Education

Degree or equivalent experience

Tools

SAP

Job description

Freelance Commercial Administrator - Highways
Location: Aylesford | Contract: 6 months, freelance | Rate: £15-20 per hour DOE

Carrington West is working with a leading highways contractor to find an experienced Commercial Administrator for a 6-month freelance contract. You'll support the

Quantity Surveying and commercial team on a live highways maintenance contract, keeping financial administration, subcontract payments and commercial processes accurate and on time.

What you'll be doing

• Raising, amending and correcting purchase orders, and making sure the correct WBS codes are used
• Entering and maintaining GRNs in SAP and making sure they're actioned
• Chasing late subcontractor applications and helping prepare valuations, applications for payment and invoices
• Preparing payment notices for approval so subcontractors are paid on time against accurate valuations
• Running weekly checks on unmatched invoices, clearing old accruals and reallocating miscoded costs
• Working with site teams on Early Warning Notices (EWNs), Compensation Events (CEs), variations and remeasurement
• Supporting the weekly Cost Value Reconciliation (CVR)
• Keeping subcontractor records up to date and helping with subcontractor appraisals
• Providing general admin support to QS, Senior QS and operational managers, including audits, compliance reporting and collating tender information

What we're looking for

Essential:

• Previous experience in a commercial or administrative role
• Strong Microsoft Office skills, and confidence using SAP or a similar ERP system (or the ability to pick it up quickly)
• Good with numbers, organised and with strong attention to detail
• Clear communicator, comfortable dealing with people at all levels

Desirable:

• Experience in highways maintenance or the wider civil engineering and infrastructure sector
• Knowledge of NEC contract administration, especially EWNs and CEs
• Experience with CPA or similar measurement systems
• An understanding of labour, plant and materials costing, rates build-ups and cost control
• Experience placing subcontract enquiries and orders
• A degree, or equivalent experience