Commercial Assistant

Elbrus Partners Limited; Littlehampton; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Elbrus Partners Limited is seeking a driven all-rounder to sit at the heart of the business, running the commercial and back-office day to day — valuations, invoicing, payroll, buying, CQR reports, and general business management.

You will grow with the business; you don't need to be a fully fledged commercial manager yet, but you should be ambitious, organized and keen to take on more responsibility as the company grows.

Qualifications

• Experience in admin, commercial, accounts or operations roles.
• Highly organized with strong attention to detail.
• Confident with numbers and spreadsheets.
• Good communicator, able to deal with clients, suppliers and site teams.
• Self-motivated and able to work independently in a hybrid setup.
• Full UK driving licence.

Responsibilities

• Prepare and submit monthly valuations and applications for payment, including site visits to measure and record progress.
• Raise invoices and manage credit control, chasing payments to keep cash flow healthy.
• Handle buying and procurement of materials and plant, getting quotes and negotiating prices.
• Track costs against budgets on each project.
• Run weekly payroll.
• Build, implement and improve business systems and processes for scaling.
• Manage day-to-day back-of-house administration.
• Complete PQQs, supplier registration and tender documentation.
• Keep company compliance up to date – accreditations, insurances, and safety paperwork.
• Identify new clients, tenders and opportunities.
• Build relationships with main contractors and developers.
• Support pricing and tender submissions.

Skills

Administrative experience

Commercial experience

Accounts experience

Highly organized

Spreadsheet skills

Communication skills

Self-motivated

UK driving licence

Tools

Xero

Job description

Our client is a growing business who are looking for a driven all-rounder to sit at the heart of the company. You'll run the commercial and back-office side of the business day to day - valuations, invoicing, payroll, buying, CQR reports, and general business management - while helping us build better systems and win new business.

This role is for someone who wants to grow with the business. You don't need to be a fully fledged commercial manager yet, but you'll be ambitious, organised and keen to take on more responsibility as the company grows.

KEY RESPONSIBILITIES

Commercial

• Prepare and submit monthly valuations and applications for payment, including site visits to measure and record progress
• Raise invoices and manage credit control, chasing payments to keep cash flow healthy
• Handle buying and procurement of materials and plant, getting quotes and negotiating the best prices
• Track costs against budgets on each project

Operations & Admin

• Run weekly payroll.
• Build, implement and improve business systems and processes so the company runs smoothly as it scales
• Manage day-to-day back-of-house administration

Compliance

• Complete PQQs, supplier registration and tender documentation
• Keep company compliance up to date - accreditations (e.g. CHAS,SMAS), insurances, and health & safety paperwork

Business Development

• Identify new clients, tenders and opportunities
• Build relationships with main contractors and developers
• Support pricing and tender submissions

ABOUT YOU

Essential

• Experience in an admin, commercial, accounts or operations role - ideally in construction
• Highly organised, with strong attention to detail
• Confident with numbers and spreadsheets
• Good communicator, comfortable dealing with clients, suppliers and site teams
• Self-motivated and able to work independently in a hybrid setup
• Full UK driving licence

Desirable

• Knowledge of construction valuations, CIS and payroll
• Experience with PQQs and accreditation schemes
• Familiarity with accounting software such as Xero
• An interest in growing into a Commercial Manager role