Commercial Assistant

I D Corcoran Building Contractors Ltd; Essex; On-site; GBP 21,000 - 28,000; Full time

Job summary

I D Corcoran is seeking a full-time Commercial Assistant to support cost logging, invoicing, and project controls in our Essex office. The role involves preparing cashflow forecasts, handling contracts (NEC3/4, JCT or bespoke), and coordinating with clients, suppliers, and site teams.

You will assist with tender documentation, costings, and internal audits while ensuring compliance with CDM and company procedures. Some sites visits may be required.

Qualifications

• Experience with cost logging and invoicing processes.
• Familiarity with auditing and ISO standards is advantageous.
• Strong IT skills and proficiency in Excel.

Responsibilities

• Cost logging of incurred costs and evidencing with supporting documents.
• Applications for payment.
• Forecast to completion – cashflow forecast by period (initial and updating throughout project).
• Contracts and requirements e.g NEC3/4, JCT or bespoke.
• Submitting communications, Compensation Events, Early Warnings, Technical Queries and General Communications.
• Client liaison to understand requirements and provide updates.
• Remote and face to face project meetings including providing input.
• Reviewing tender documents/packs.
• Liaising with suppliers and subcontractors for project requirements, cost information, SQEP information etc.
• Compiling subcontracts and issuing purchase orders to suppliers.
• Understanding of CDM requirements and roles.
• Liaising with site based managers, supervisors and support staff.

Tools

Microsoft Project

Excel

Job description

About Us

Head Office based full-time Commercial Assistant vacancy within a small, dynamic team near Maldon in Essex. Our company has over 50 years of experience in construction, specialising in civils and groundwork, and undertake a mixture of small subcontract projects and Principal Contractor projects up to around £5 million.

Due to our clients and site locations the successful applicant would be expected to undergo an enhanced DBS security clearance once employed. Please also be aware that, as our offices do not have public transport links within walking distance and site visits may be required, the candidate would need to have a full driving licence and own car.

As an SME every employee is valued and recognised for the impact they have within the company and although being able to work independently on an assigned task is important we do thrive on being a close team that supports each other to achieve our goals and keep driving the company forward.

Kindly note that the role requires an element of training within an RICS-approvedapprenticeshipscheme.

The job role will require excellent IT skills including the use of Excel.

Job Description

Cost logging of incurred costs and evidencing with supporting documents Applications for payment

Forecast to completion – cashflow forecast by period (initial and updating throughout project)

Contracts and requirements e.g NEC3/4, JCT or bespoke

Submitting communications, Compensation Events, Early Warnings, Technical Queries and General

Communications.

Client liaison to understand requirements and provide updates Remote and face to face project meetings including providing input Reviewing tender documents/packs

Compiling tenders and costings (as minimum assisting a Manager in this) – including supporting company/project information and assumptions/clarifications/exclusions

Liaising with suppliers and subcontractors for project requirements, cost information, SQEP information etc.

Compiling subcontracts and issuing purchase orders to suppliers Understanding of CDM requirements and roles

Liaising with site based managers, supervisors and support staff

Preferred Experience

Microsoft Project

Meeting the requirements of and supplying evidence for external audits (HSEQ and commercial)

Knowledge of ISO Standards and accreditations

Raising invoices to clients

The job role will also involve other general admin duties as and when required which are shared between Head Office staff as standard (e.g. to meet company/accreditation/legislation processes and requirements).

Diversity & Inclusion

I D Corcoran is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status