Commercial Administrator

Robertson Group; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

Robertson Group is seeking a Commercial Administrator in Stirling, Scotland. The role involves managing sub contract orders, supporting the commercial team, and ensuring document compliance. Ideal candidates will have 3+ years of experience and strong organizational skills within a construction setting. Join a leading firm and contribute to impactful projects!

Benefits

33 days annual leave

Salary Sacrifice Pension Scheme

Life Assurance

Cycle to Work Scheme

Health & Wellbeing Support

Qualifications

• 3+ years of experience in a commercial administration/project administrative role.
• Experience in the construction industry preferred.
• IT literate with proficiency in Microsoft applications.

Responsibilities

• Compile and process sub contract orders using DocuSign.
• Maintain commercial document registers in a central database.
• Provide administrative support to the commercial team.

Skills

Organization

Interpersonal Skills

Attention to Detail

Teamwork

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

Overview

Some see chaos. We see the start of something big.

Role: Commercial Administrator

Location: Stirling

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services business. And as a Commercial Administrator you’ll be part of a team that’s doing incredible things - for ourselves, for the built environment around us, and for a truly sustainable future.

Your new role

About the role:

As a Commercial Administrator you’ll be responsible for:

• Compile, process and issue sub contract orders and track signing using “Docu Sign “
• Update and maintain commercial document registers (orders, order amendments, warranties, insurance claim etc) in central database.
• Assisting in compilation of sub contract Tender Documentation and generating enquiry letters.
• Supply Chain Management – supporting process to ensure all proposed subcontractors have been assessed, are approved and listed on the Group database and compliant with the subcontractor Financial checking process.
• Support Commercial Director and core team in administrative duties, including attendance and minute taking at TCI meetings, drafting agendas, capturing, and tracking any actions
• Provision of administrative support to the commercial team including filing, scanning, archiving, photocopying and any other duties
• Assist monitoring compliance and reporting as required including Framework deliverables
• Assist the Commercial Director by ensuring that all parties responsible for the relevant elements of the project management plan are identified and that the elements are being progressed
• Support with compilation of all Gateway Checklists (GW5 – GW7) for all projects
• Compile, process and issue sub-contract orders.
• Assist in the preparation and production of documents and reports as directed by Commercial team.
• Contribute to improving the business by putting forward new ideas and, when requested to do so, implementing change.

About you:

You'll have previous experience of undertaking a commercial administration/project administrative role for 3+ years in a busy office environment and previous experience of working within the construction industry is preferred. You'll be able to demonstrate excellent organisation and interpersonal skills, be IT literate – including Microsoft packages (outlook, word, power point, excel), SharePoint and Teams, with a high attention to detail. You'll be a team player demonstrating a positive, can-do attitude – always friendly and approachable and able to work to deadlines, being flexible and able to prioritise workloads.

What's in it for me

Our Principles - The Robertson Way

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment ofgrowth, innovation and high performance.

We listen

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

For more information on our principles and culture, please visit: https://www.robertson.co.uk/careers/culture

Benefits of working with Robertson:

In return, we offer a wide range of rewards and employee benefits such as:

• 33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
• Salary Sacrifice Pension Scheme
• Life Assurance
• Cycle to Work Scheme
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Annual Flu Vaccine
• Access to E-Learning
• Health & Wellbeing Support
• Life Management & Financial Support

Diversity & Inclusion:

When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

Apply now

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you. To apply for this role and to start seeing things our way,submit your CV.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.