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Sales Administrator

Go Swag

Glasgow

On-site

GBP 25,000 - 29,000

Full time

4 days ago

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Job summary

A leading company in Glasgow is seeking a proactive and detail-driven Sales Administrator to support two senior sales managers. The role involves managing administrative tasks, preparing proposals, and maintaining client communications. Ideal for organized individuals ready to thrive in a fast-paced environment.

Qualifications

Experience in sales support or administrative role is preferred.
Proficient in CRM systems and productivity tools is a benefit.
Able to manage multiple priorities in a fast-paced environment.

Responsibilities

Act as the right hand to senior sales managers; managing diaries and scheduling calls.
Prepare proposal templates and manage client communications.
Keep CRM updated with accurate deal and contact data.

Skills

Organizational skills

Communication

Detail-oriented

Time management

Tools

HubSpot

Google Workspace

Slack

Go Swag Glasgow, Scotland, United Kingdom

1 day ago Be among the first 25 applicants

Salary: £25,000 (dependent on experience)

We’re looking for a proactive and detail-driven Sales Administrator to support two of our senior sales managers and help keep our sales engine running smoothly. If you’re organised, resourceful, and great at juggling priorities, this could be the perfect role for you.

What you’ll be doing:

This is a broad outline of the role - not everything will happen at once, and we’ll work with you to agree clear priorities and responsibilities once you’re in post

Acting as the right hand to two senior sales managers; managing diaries, scheduling calls, and keeping daily admin on track
Preparing basic proposal templates based on notes from sales consultation calls
Creating order forms and calculating shipping costs when deals close
Managing day-to-day communication with clients who have active deals, ensuring they’re informed on timelines, next steps, and delivery expectations
Deputising for the sales managers during holidays or absence, including inbox monitoring and sourcing internal support when needed
Working with our sales validator to gather lead details that help sales managers hit the ground running in new consultations
Keeping our CRM (e.g. HubSpot) updated with accurate deal, contact, and activity data to support pipeline visibility
Assisting with the preparation of weekly or monthly sales reports and team KPIs
Organising and managing proposal files, signed documents, and key sales materials
Coordinating internally with our production, creative, and logistics teams to ensure smooth handover once a deal is closed
Scheduling follow-ups for prospects still in progress and ensuring no opportunity is missed
Contributing to process improvements by identifying areas where admin or communication workflows could be streamlined

What we’re looking for:

Highly organised with exceptional attention to detail
Confident communicator, written and verbal, with a professional tone
Proficient in using CRM systems and productivity tools a benefit (e.g. Google Workspace, HubSpot, Slack)
Comfortable managing multiple priorities and switching between tasks with ease
Self-motivated, solutions-focused, and reliable under pressure
Experience in a sales support, admin, or client-facing role is ideal

This is a dynamic, varied role in a growing team, ideal for someone who thrives in a fast-paced environment and takes pride in making things run like clockwork.

Ready to be a key part of our fast-growing commercial success? Apply now and join a supportive, ambitious team where your skills make a real impact.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Sales and Business Development
Industries
Advertising Services

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