Commercial Assistant

Apple Technical Recruitment (UK) Limited; Ipswich; On-site; GBP 30,000 - 35,000; Full time

Job summary

An award winning Main Contractor in Ipswich is seeking an experienced Commercial Assistant to join their team. You will coordinate information within the commercial group and support QS with quotes, invoices, and supplier communications.

Ideal candidates have at least 2 years in administration, strong MS Office skills, and a willingness to travel to East Anglia sites. This permanent role offers a competitive salary and local market leading holiday allowance.

Qualifications

• Strong working knowledge of Microsoft Project.
• GCSEs English and Maths (4/5 grades 9-4/A*-C).
• Full UK driving licence preferred.
• Excellent communication skills.
• Ability to write detailed and structured documents.

Responsibilities

• Coordinate information within the commercial team.
• Check and format documents and perform organisational tasks.
• Communicate effectively with the Commercial team.
• Assist quantity surveyors with obtaining quotes from subcontractors and suppliers.
• Prepare purchase orders and subcontractor agreements.
• Review monthly invoices and payment requests from subcontractors.
• Maintain subcontractor records, including insurance certificates and safety compliance.
• Assist with monthly cost reports by gathering cost/income data.

Skills

Communication

Document writing

Microsoft Project knowledge

Education

GCSEs English and Maths

Tools

Microsoft Project

Job description

Vacancy Summary

Job Title: Commercial Assistant

Job Type: Permanent

Job Ref: #1447/b

Location: Ipswich

Start Date: ASAP

Salary: c£30k-£35k basic salary (DOE) plus competitive package including staff rewards, local market leading holiday allowance

Company: An award winning Main Contractor operating in the Commercial, Education, Healthcare, Leisure & Retail sectors, are seeking to recruit an experienced and effective Commercial Assistant to join their team in Ipswich.

Duties & Responsibilities

The successful candidate will take responsibility for the coordination of information within the commercial team.

• Checking and formatting documents alongside organisational tasks.
• This role involves good communication and working closely with the Commercial team.
• Assist quantity surveyors by collecting project drawings and specs to send to subcontractors and suppliers when looking for quotes.
• Help prepare purchase orders, and standard subcontractor agreements.
• Review monthly invoices and payment requests from subcontractors.
• Keep subcontractor records updated: Check and file essential subcontractor paperwork, like insurance certificates and safety compliance.
• Assist with monthly cost reports: Gather cost and income data to help Quantity Surveyors.

Desirable Experience

• Minimum of 2 years+ experience as an Administrator, preferably in a Construction environment, but candidates with no prior construction industry experience will be considered if previous work in a related field.
• Experience using Microsoft Package.
• Excellent communication skills.
• Ability to write detailed and structured documents.
• Previous roles: Commercial Administrator OR Contract Administrator OR Coordinator OR Contract Coordinator OR Construction Administrator OR Site Administrator OR Assistant QS OR Commercial Coordinator.

Qualifications & Skills

• Strong working knowledge of Microsoft Project packages.
• 4 or 5 GCSEs at grades 9 to 4 (A* to C), or equivalent qualifications, including English and Maths.
• From time to time this position will require efficient travel to construction sites or other offices in East Anglia is required by commercial deadlines. A full UK driving licence is preferred, but alternative travel arrangements will be considered where appropriate.