Commercial Administrator

ASHGROVE GROUNDWORKS LTD; Mamhilad; On-site; GBP 18,000 - 26,000; Full time

Job summary

Ashgrove Groundworks Ltd in Wales is seeking a Commercial Administrator to support the commercial and operations teams with day-to-day administrative tasks on-site in Mamhilad.

You will prepare and maintain project documentation, contracts, and reports, handle correspondence, process invoices and purchase orders, and assist with tender submissions and client communications, ensuring data accuracy and compliance with procedures.

Qualifications

• Strong communication and customer service skills for client and supplier interactions.
• Experience in administrative assistance: document management, scheduling, data entry.
• Basic understanding of finance to support invoicing and reporting.
• Awareness of sales processes to assist quotations and tenders.
• Proficiency with office software and willingness to learn company systems.

Responsibilities

• Prepare and maintain project documentation, contracts, and reports.
• Handle correspondence and update databases/spreadsheets.
• Process invoices and purchase orders.
• Coordinate with clients, suppliers and internal stakeholders.
• Support sales and tender submissions with accurate information.
• Maintain organized filing systems and track commercial data.

Skills

Communication

Customer Service

Administrative Support

Finance Basics

Sales Support

Tools

Microsoft Office

Job description

Company Description

ASHGROVE GROUNDWORKS LTD is a construction company based in Mamhilad Park Estate, Pontypool, Torfaen, United Kingdom. The company operates from modern office facilities and supports a range of groundwork and construction projects. Team members work closely with site and commercial staff to help deliver projects efficiently and safely. ASHGROVE GROUNDWORKS LTD values reliability, professionalism, and strong collaboration across its operations.

Role Description

The Commercial Administrator is a full-time, on-site role based in Mamhilad. This role supports the commercial and operational teams with day-to-day administrative tasks, including preparing and maintaining project documentation, contracts, and reports. Responsibilities include managing correspondence, updating databases and spreadsheets, processing invoices and purchase orders, and assisting with basic financial records. The role also involves coordinating with clients, suppliers, and internal stakeholders, handling customer queries, and supporting sales and tender submissions with accurate information. The Commercial Administrator will help maintain organized filing systems, track project timelines and commercial data, and ensure compliance with company procedures.

Qualifications

• Strong Communication and Customer Service skills to interact effectively with clients, suppliers, and colleagues.
• Proficiency in Administrative Assistance, including document management, scheduling, and data entry.
• Basic understanding of Finance to support invoicing, purchase orders, and commercial reporting.
• Awareness of Sales processes to assist with quotations, tenders, and commercial documentation.
• Competence with office software (e.g., Microsoft Office suite) and willingness to learn company-specific systems