Commercial Administrator

Wates Smartspace; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Commercial Administrator to support their dynamic team in London. This role encompasses a variety of commercial administrative tasks, from producing schedules to processing invoices, ensuring seamless operations across key contract areas. The ideal candidate will be highly organized and adept in Microsoft Office Suite, ready to thrive in a collaborative environment. Join a company that values sustainability and community, where your contributions will help shape thriving places for people to live and work.

Qualifications

• Experience in commercial administration is preferred but not essential.
• Confident communication skills and high proficiency in Microsoft Office Suite.

Responsibilities

• Produce and dispatch subcontractor pre-works schedules based on supervisors' scope.
• Prepare scoping and pricing documents for review and check subcontractor applications.

Skills

Microsoft Office Suite

Communication

Organizational Skills

Job description

Wates is seeking a Commercial Administrator to join our team at the Finsbury Park office. The role involves performing comprehensive commercial administrative duties and supporting the team across key contract areas.

Key Accountabilities include:

1. Producing and dispatching subcontractor pre-works schedules based on supervisors' scope of works.
2. Preparing scoping and pricing documents for review.
3. Entering variations into client systems.
4. Checking and processing subcontractor applications.
5. Releasing pre-approved invoices within our financial system.
6. Tracking and resolving post-inspection queries.
7. Processing new orders by coding works from booking sheets, photos, and subcontractor invoices, then passing them to the Quantity Surveyor for review and to the client for approval.
8. Creating invoices for clients and coordinating with their payroll departments to ensure timely payments.

Candidate Profile:

We are looking for an experienced Administrator who is confident in communication, highly proficient in Microsoft Office Suite (Word, Excel, etc.), and exceptionally organized. Experience in the commercial or maintenance industry is preferred but not essential.

Additional Information:

This position requires a Basic Disclosure and Barring Service Check (DBS) at offer stage. We evaluate applicants with criminal convictions on a case-by-case basis and are committed to equal opportunity employment, regardless of criminal background. Some roles may require additional pre-employment checks.

About Wates:

Wates is a leading UK family-owned company in development, construction, and property maintenance, with over 125 years of legacy in the built environment.

Our purpose is ‘reimagining places for people to thrive,’ guided by our three promises:

• Thriving places: Creating sustainable, inclusive communities with our partners and clients.
• Thriving planet: Committing to environmental protection and climate action through collaboration and innovation.
• Thriving people: Fostering inclusive opportunities and relationships for all stakeholders.

We are proud to be recognized as a Gold Investors in People employer and a Disability Confident employer. Our recruitment processes are designed to be fair and inclusive.