Collections Assistant

Simpson Thacher & Bartlett LLP; London; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An established international law firm is seeking a detail-oriented professional to support its accounts receivable and collections function. In this dynamic role, you will be instrumental in helping the firm achieve financial targets by providing efficient and commercially focused service. You'll establish relationships with clients, assist in billing processes, and ensure timely payments. This innovative firm values diverse experiences and perspectives, fostering a collaborative environment where every individual can thrive. If you're organized, adaptable, and ready to contribute to a fast-paced legal setting, this opportunity is perfect for you.

Qualifications

• Minimum of two years experience in a legal environment with billing exposure.
• Proficiency in Microsoft Office and strong Excel skills required.

Responsibilities

• Establish relationships to gain knowledge about clients quickly.
• Assist in providing a full AR and collections function for the firm.
• Ensure timely delivery and payment of bills.

Skills

Billing experience

Knowledge of Solicitors Accounts Rules

Proficiency in Microsoft Office

Strong skills in Excel

Organizational skills

Attention to detail

Ability to multi-task

Flexibility to adapt

Tools

Elite 3E

Job description

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary

To assist the firm’s AR and collections function to assist the firm achieve its financial targets by providing an efficient and commercially focused service.

Responsibilities/Duties

• Establishing relationships in order to gain knowledge about the clients and matters of the departments quickly;
• Assist and work with the Senior Collections Coordinator to provide a full AR and collections function for the firm;
• Providing timely reports for Partners and Clients of outstanding invoices;
• Conducting regular reviews of AR comments and keeping them in line with the current status;
• Attending meetings with the Biller, Partners and fee earners to discuss AR in order to determine most appropriate course of action;
• Assist with ebilling delivery of invoices;
• Ensuring the timely delivery and payment of bills;
• Maintenance of transfers of time/cost and write-offs;
• Production of credit notes where necessary;
• Regular analysis of client/matter information in relation to archiving;
• Keeping Partners and fee earners up-to-date on outstanding matters and invoices.

Required Skills

• Minimum of two years plus previous experience of working in a legal environment including exposure to billing, VAT, disbursements and collections;
• Knowledge of Solicitors Accounts Rules;
• An understanding or experience of billing and collecting in a foreign currency and associated issues;
• Proficiency in Microsoft Office with strong skills in Excel;
• Experience of using Elite 3E required;
• Capable of being well organised with good writing skills;
• Ability to multi-task and prioritise;
• Ability to organise work flow and use time efficiently;
• Ability to be accurate and show an attention to detail;
• Capable of working within a high-charged, fast-paced environment;
• Flexibility to adapt to all work situations and demands as required;
• Available to work additional hours where necessary.

Details

Salary and Benefits: Competitive

Hybrid: Monday-Thursday in office, ability to WFH on Fridays.

Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.