School Administrator and PA

Wetherby Pembridge; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Wetherby Pembridge is seeking a proactive School Administrator and PA to the Deputy Heads to join the leadership team. You will be the first point of contact for visitors, provide high-level secretarial support, manage diaries, arrange travel, and coordinate core school administration to ensure smooth day-to-day operations.

The role requires excellent organisation, discretion, and the ability to work in a fast-paced, school environment, with strong MS Office and communication skills.

Qualifications

• PA/secretarial experience in education preferred.
• Experience taking minutes and producing agendas/minutes.
• Proficient in MS Office; Word, Excel, PowerPoint; iSAMS, databases.
• Strong written and verbal communication skills.
• Ability to proofread with attention to detail.
• Demonstrable administrative, organisational/planning and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Able to relate to young people and present well.

Responsibilities

• Provide high-level PA support to the Deputy Heads, including confidential secretarial duties.
• Proactively manage the Deputy Heads’ diaries and schedule.
• Organise travel, bookings, and itineraries for the Deputy Heads.
• Be the first point of contact for visitors and callers; front-of-house duties.
• Support school administration and SLT calendars and events.
• Coordinate meetings, attendance, and safeguarding duties as required.
• Assist with room bookings, transport arrangements, and calendar management.
• Support safeguarding, health and safety tasks including First Aid coordination.

Skills

PA experience

Secretarial experience

Minute taking

MS Office

iSAMS

Databases

Email and correspondence

Proofreading

Interpersonal skills

Communication skills

Education

High standard of written English

Right to work in the UK

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Job Overview

Inspired Education is the leading global group of premium schools, with a portfolio of 121 schools across 6 continents, using proven educational practices from around the world to ensure over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

ROLE SUMMARY

Inspired Education is the leading global group of premium schools, with a portfolio of 121 schools across 6 continents, using proven educational practices from around the world to ensure over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the cultures of their locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic and innovative learning environment.

By joining our award-winning team of over 13,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members, offering industry-leading professional development, excellent career opportunities and mobility across our group.

The School

Wetherby Pembridge is the latest demonstration of Inspired's commitment to academic excellence, curriculum rigour, premium co-curricular facilities, and the best support in accessing top universities worldwide. This co-educational senior school opened in Olympia, London in September 2025, providing students with access to Inspired’s global best practice in teaching and learning, as well as exchange and summer camp programmes, offering opportunities to broaden their horizons. Initially opening with Years 7–9, the school will expand to Years 7–13 in the coming years. The school builds on the academic success of Wetherby and Pembridge Hall Pre-Prep and Prep Schools, providing a premium academic senior pathway for students seeking an excellent London co-educational school. The school features state-of-the-art learning environments including science labs, a seven-floor glass atrium library, professional-standard theatre facilities, a strong Creative and Performing Arts programme, and excellent sport provision onsite and nearby.

The Role

We are delighted to welcome applications from personable, energetic and suitably qualified individuals for the role of School Administrator and PA to the Deputy Heads. This is an exciting opportunity to support the Leadership Team in the development of a world-class school from the ground up. The successful candidate will be the first point of contact for all visitors, ensuring a high-quality front-of-house experience, and will also play a key role in the administrative team supporting the smooth day-to-day running of the School. This role sits at the heart of the School’s operations in a busy, fast-paced environment. It requires first-class administrative and interpersonal skills, excellent judgement, a proactive approach, tact, discretion, initiative, strong organisation and flexibility, as well as the ability to prioritise and meet deadlines. The ability to maintain confidentiality is essential.

KEY RESPONSIBILITIES

• Providing high-level PA support to the Deputy Heads, including confidential secretarial duties as required.
• Proactively managing the Deputy Heads’ diaries, resolving conflicts and ensuring an accurate and reliable schedule.
• Organising travel, bookings, correspondence and detailed itineraries for the Deputy Heads.
• Acting as the first point of contact for visitors and callers, ensuring a professional and welcoming front-of-house experience.
• Managing reception duties including handling enquiries, maintaining a welcoming environment, and updating school contact databases.
• Coordinating key school administration including SLT calendars, events, and associated administrative tasks.
• Supporting the organisation of parents’ meetings, school events, and wider whole-school activities.
• Acting as Attendance Officer, including monitoring daily attendance, following up absences, and maintaining accurate records.
• Supporting school operations including room bookings, transport arrangements, event logistics, and calendar management.
• Undertaking key safeguarding, health and safety responsibilities including First Aid coordination, fire warden duties, and supporting medication administration in line with policy.

THE IDEAL CANDIDATE WILL HAVE

• A good standard of education, including a high standard of written English, and the right to work in the UK
• Some previous experience of working as a PA or secretary in an educational environment
• Experience of minute taking and producing agendas/minutes for meetings
• Proficient in the use of MS Office (especially Word, Excel, PowerPoint), iSAMS, databases, email and internet
• Effective written and verbal communication skills with the ability to draft correspondence with fluency and accuracy
• Ability to proofread with excellent attention to detail
• Demonstrable administrative, organisational/planning and interpersonal skills
• Ability to communicate effectively with a variety of people
• Ability to maintain confidentiality in respect of student and staff information, and to approach all confidential matters with discretion, sensitivity and diplomacy
• An understanding of and sympathy with the School’s values and a willingness to get involved in all aspects of school life
• Ability to relate to young people
• A high standard of personal presentation
• The resilience, drive, strength of character and sense of humour and perspective to thrive in a fast-paced, demanding and ambitious environment

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.