Co Coordinator (Senior Admin)

Res; United Kingdom; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

RES is seeking an HV Services (HVS) Coordinator to support the day-to-day operations of the HVS team. The role includes programming and scheduling works, invoicing, quotations for small works, document control, and raising work orders.

It is a permanent, primarily home/office based position with travel for meetings and events. The ideal candidate has a coordination or admin background, strong organisation and computer skills, and will work closely with regional Operations Managers to deliver a

Qualifications

• Must have previously carried out a senior administrative or coordinator role.
• Ability to operate in a fast-paced and demanding environment.
• Well organized and self-motivated.

Responsibilities

• Assist day-to-day running of operations within the HVS team.
• Program and schedule works, handle invoicing and billing management.
• Obtain and prepare quotations for small works and manage documentation, work orders and procurement tasks.
• Support with meetings, team events and monthly/annual reporting tasks.
• Maintain CMMS and quality management tools, monitor KPIs and purchase orders.

Skills

Senior admin role

Microsoft Office

Excellent communication

Organised

Education

Full UK driving licence

Job description

Job Purpose

The overall purpose of the HV Services (HVS) Coordinator role is to assist with the day to day running of operations within the HVS team. This includes the programming and scheduling of works, Invoicing and billing management, Obtaining and putting together quotations for small works, Document and quality control, The raising and issuing of Work Orders and any other supporting activities and requirements of the team.

The ideal candidate will be from a coordination or administration background with a high level of organisation and computer literacy. This is a permanent role which is primarily home/office based with travel required for meetings / team events.

Organisational Context

RES is a leader in renewable energy and is showingconsistent growth in the HV area of operational services. The business unit currently operates and maintains a portfolio of solar, storage, wind and offhsore assets and has ambitious plans to further expand.

Key Accountabilities

The HVS Coordinator shall focus on the daily, weekly and monthly needs of the HVS team, supporting the regional Operations Managers and other staff to deliver the service in a safe, compliant, professional, and cost effective manner.

The responsibilities of the HVS Coordinator include:

• Responding to daily requests for support from the site technicians, prioritise any issues, and escape as required.
• Monitoring compliance with maintenance schedules / reports, to ensure the highest quality of documentation for completed maintenance, identify upcoming maintenance tasks, highlight overdue items for attention, and action defects
• Compiling summaries of maintenance work completed, collating photographs, and drafting relevant insights, for monthly client reporting.
• Obtaining and putting together quotations for small works off the back of reviewing maintenance reports
• Stock management and procurement of materials. Lead an improvement activity to increase the quality and efficiency of this task.
• Support technicians with their day-to-day requirements from holiday requests to booking hotels for work travel.
• Coordinate PPE maintenance and new orders
• Maintaining a Computerised Maintenance Management System (CMMS) and other quality management tools as necessary
• Ensuring client invoicing for any chargeable items (including spare parts) is carried out accurately and promptly
• Help organise team meetings and annual team events
• Support monthly & annual reporting tasks
• Analysis of maintenance KPIs and highlighting trends and anomalies
• The raising and closing of job workorders
• The raising, management and closing of purchase orders
• The ordering of materials as required for small defect rectification
• Obtaining quotations from suppliers and putting together quotations for small works.
• The efficient programming of Engineers
• Work programme management.

Skills

Essential:

• Will have carried out a senior Administrative role or Co Ordinator role previously.
• Will be able to demonstrate operating in a fast paced and demanding environment.
• Will be well organised and self-motivated

Desirable:

• Previously have worked in a renewables environment

Essential:

• Fully competent with Microsoft office and overall good computer skills.
• Must have excellent communication skills.

Qualifications

Essential:

• Full UK driving licence

Desirable:

• IOSH