Clinical Admin Support | Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust; Nottingham; On-site; GBP 23,000 - 28,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Clinical Admin Support for Highbury Hospital in Nottingham. The role combines reception duties with clinical administrative support to clinical colleagues, including maintaining patient records and booking appointments.

The position is full-time (Mon–Fri, 9–5) with a pro rata arrangement for part-time work and a DBS check required. Salary is £25,272 per annum, with cost deductions via salary and DBS Update Service encouraged.

Qualifications

• Welcoming and confidential reception service to patients and staff.
• Clerical and administrative support to clinical colleagues.
• Maintenance of patient records/databases and appointment bookings.

Responsibilities

• Provide a welcoming and confidential reception service at Highbury hospital reception areas (Glade and Highbury Outpatients).
• Receive and make internal and external calls and signpost messages appropriately.
• Type correspondence and maintain filing systems.
• Coordinate healthcare appointments and book meeting rooms.
• Filing, photocopying, scanning and attaching documents; transfer files for archiving.

Skills

Reception duties

Clerical work

Data entry

Job description

Clinical Admin Support | Nottinghamshire Healthcare NHS Foundation Trust

Company: Nottinghamshire Healthcare NHS Foundation Trust

Salary: £25,272 Per annum (pro rata for part time)

Hours: Full-time

Location: Nottingham, NG6 9DR

Job type: Permanent

Posting date: 29 Oct 2026

Closing date: 28 Nov 2026

This is a Clinical Admin Support role based at Highbury Hospital.

The role is a combination of reception work and clinical admin support to clinical colleagues using the site.

Its a fulltime position working Monday to Friday 9-5

The successful candidate will provide a welcoming and confidential reception service at the Glade and Highbury Outpatients ( all based at Highbury hospital) They will work as part of a team providing clerical and administrative support.

Please note applicants willbe requiredto pay for their DBS check.Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

This is a role that requires the post holder to provide an welcoming, efficient, tactful, comprehensive and confidential reception, clerical and administrative service at Highbury hospital reception areas - Glade and Highbury Outpatients. This will include maintaining patient related records/databases, booking appointments/meeting rooms, working closely with a team of receptionists at the Highbury hospital site.

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

• To provide a welcoming and confidential reception service in a specific designated area. To work as part of a team providing clerical and administrative support.


• To receive and make internal and external telephone calls from staff, service users / patients, members of the public and external agencies ensuring that messages received are appropriately signposted and actioned.


• Type correspondence as required.


• Co-ordinating healthcare appointments for patients.


• Filing and photocopying, scan and attaching documents.


• To implement and maintain adequate filing and follow up systems.


• Transfer of individual and bulk files for archiving between locations.


• Input clinical data and maintain.


• Identify health and safety practices that are appropriate to self and others.


• To participate in appropriate training courses and updated in accordance with mandatory requirements and undertake a personal development plan ‘My Annual Review’.


• Working as a team to provide cover for sickness and annual leave, as and when required.


• To undertake any other duties that would be a reasonable expectation of this role.

This advert closes on Wednesday 11 Nov 2026

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