Clinical Services Secretary for Multidisciplinary Team

NHS National Services Scotland; Wishaw; On-site; GBP 18,000 - 23,000; Full time

Benefits offered by this job

Annual leave 35 days

NHS pension scheme

Incremental salary progression

Sick leave increases with service

NHS discounts

Job summary

NHS Lanarkshire is seeking a dedicated administrator to provide full secretarial and administrative support to a multi-disciplinary team. The role includes managing information systems, coordinating referrals, and handling correspondence to ensure efficient department operation.

The post requires strong IT and organisational skills, excellent communication, and at least two years of secretarial experience. The role contributes to patient care and supports performance monitoring across services.

Qualifications

• RSA3/SVQ3/NC in Secretarial Studies or equivalent.
• Proficient IT Skills with Microsoft Office.
• Excellent organisation skills and the ability to prioritise and work on own initiative.
• Excellent oral and written communication skills.
• Excellent time management skills.
• Ability to work under pressure.
• Minimum requirement of two years secretarial experience in an equivalent position

Responsibilities

• To provide a comprehensive secretarial and administrative support including the use of audio/copy typing, photocopying, word processing, and management information systems to facilitate the smooth running of the department.
• To collect and collate patient/performance monitoring/staff governance activity and produce all statistical information.
• To monitor and maintain the waiting list and referral system for the department.
• To collect, prioritise and distribute incoming and outgoing correspondence and telephone calls and initiate action as required.
• To be the first point of contact and liaise with relatives, carers, clients and other agencies by telephone or face to face to maintain the operation of the department.

Education

RSA3/SVQ3/NC in Secretarial Studies or equivalent

Tools

Microsoft Office

Job description

NHS Lanarkshire is seeking a dedicated administrator to provide full secretarial and administrative support to a multi-disciplinary team. The role includes managing information systems, coordinating referrals, and handling correspondence to ensure efficient department operation.

The post requires strong IT and organisational skills, excellent communication, and at least two years of secretarial experience. The role contributes to patient care and supports performance monitoring across services.