Clinical Administrator

Jane Lewis Healthcare Recruitment; Birmingham; On-site; GBP 18,000 - 23,000; Full time

Job summary

Jane Lewis Healthcare Recruitment is seeking a Clinical Administrator in Birmingham to support a Neurological Rehabilitation Centre on a temporary basis, Monday–Friday, 9am–5pm. The role covers ward administration, reception duties, and coordination of staffing and patient flow.

Responsibilities include maintaining ward records, coordinating training, and liaising with nursing staff and departments to ensure safety and efficiency.

Qualifications

• Good standard of education with strong literacy and numeracy skills.
• Excellent communication and interpersonal skills.
• Basic IT competence.

Responsibilities

• Work collaboratively with the nursing team to support staffing, maintain rosters, and escalate shortages.
• Coordinate staff training and attendance.
• Coordinate room bookings and visiting parties.
• Assist with coordination of temporary staffing requests and agency bookings.
• Maintain ward records and patient information systems, admissions and discharge docs.
• Prepare reports and assist with data collection for ward manager.
• Take minutes and transcripts as needed.
• Provide a welcoming and professional reception for patients, relatives and visitors.
• Direct enquiries to appropriate staff and manage visitor access confidentially.

Skills

Communication skills

Organisation

IT basics

Education

Literacy and numeracy

Job description

Clinical Administrator

Job type: Temporary, Mon - Fri, 9-5

Pay Rate:£15.10 per hour, holiday pay inclusive

Reference: CA/BIRMINGHAM/1

We arelooking for a Clinical Administrator in Birmingham, to work within a Neurological Rehabilitation Centre! We are looking for someone to work Monday-Friday, 9am - 5pm on a temporary basis.

Our client supportsresidents who have complex neurological or physical needs and may require rehabilitation, reassessment of changing needs, long-term care, respite care, or end-of-life care.

About The Role:

The Site Administrator is responsible for providing effective administrative and reception support to ensure the smooth and safe running of the ward. The post holder will work closely with nursing and multidisciplinary staff to support appropriate staffing arrangements, gather patient feedback, welcome visitors, and maintain high standards of fire safety and general ward organization.

What you'll be doing:

• Work collaboratively with the nursing team to support appropriate staffing of the unit, including maintaining staffing records and escalating shortages to the nurse in charge. Prepare rosters for the nurse in charge to sign off, working with staff and agencies to ensure safe staffing
• Work as above to ensure staff are able to attend training and coordinate this training
• Coordinate room bookings and visiting parties
• Assist with the coordination of temporary staffing requests and agency bookings in line with local procedures.
• Maintain accurate and up-to-date ward records, including patient information systems, admission and discharge documentation, and general correspondence
• Prepare reports and assist with data collection as required by the ward manager.
• Take occasional minuets and transcripts as needed.

Reception & Communication

• Provide a welcoming and professional reception service for patients, relatives, and visitors.
• Act as the first point of contact for telephone and face-to-face enquiries, directing queries to the appropriate staff member.
• Manage visitor access in line with ward policy, ensuring confidentiality and security are maintained at all times.
• Liaise with other departments such as portering, housekeeping, and clinical teams to support patient flow.

Patient Experience

• Collect patient and visitor feedback using agreed methods such as surveys or informal discussions.
• Report themes or concerns to the nursing leadership team to support continuous improvement in care and services.
• Promote a patient-focused environment that is respectful, friendly, and responsive.

Ward Organisation & Safety

• Maintain stock levels of stationery and essential ward supplies, placing orders when required.
• Maintaining clear fire exits and escape routes and a record of all visitors within the building is maintained
• Assisting with fire register completion and visitor sign-in processes
• Escalating any safety concerns immediately.
• Coordinating orders for stock and management of deliveries

General Duties

• Participate in training and development relevant to the role.
• Undertake any other reasonable duties as requested by the Ward Manager.

What you'll have:

• Good standard of education with strong literacy and numeracy skills
• Excellent communication and interpersonal skills
• Good organizational and time-management skills
• Basic IT compet