Clinical Admin Officer - Obs & Gynae

Frimley Health NHS Foundation Trust; Slough; Sur place; GBP 27 000 - 29 000; Plein temps

Résumé du poste

Frimley Park Hospital is seeking a Clinical Admin Officer to join the Obstetrics & Gynaecology Admin team. The role requires accuracy, organisation and the ability to handle a busy workload with excellent interpersonal and time-management skills.

You will work with Obs & Gynae Consultants and their clinical team, handling a varied workload and contributing to efficient departmental administration.

Qualifications

• NVQ Level 3 Administration or equivalent practical knowledge
• GCSE standard or equivalent education
• ECDL or equivalent
• Experience of working in an office environment
• Competent with MS Word, Excel, PowerPoint
• Experience in the NHS (hospital/private practice/GP)
• Call centre experience
• Experience using EPIC

Responsabilités

• Provide an administrative service to the Department.
• Plan and organise own work schedule with planning aids, ensuring deadlines are met.
• Process consultants' requests for urgent correspondence, medico-legal reports and adhoc documents.
• Obtain and organise information, maintain confidentiality per procedures.
• Answer queries from colleagues, GPs and patients promptly and professionally.
• Ensure secure systems for storage of resources and information.
• Open incoming mail and link to medical records for consultants.
• Scan and upload patient documents into the Trust's Electronic Patient Record system.
• Set up and maintain filing, retrieval and bring-forward systems.

Connaissances

Communication

Supervision

Prioritisation

Adaptability

Interpersonal skills

Medical terminology

Hospital systems

Formation

NVQ Level 3 Administration

GCSE standard

ECDL

Outils

MS Word

MS Excel

PowerPoint

EPIC

Description du poste

An exciting opportunity has arisen for a Clinical Admin Officer to join the Obstetrics & Gynaecology Clinical Admin team at Frimley Park Hospital. Accuracy and attention to detail are a must. Applicants should enjoy working in a busy environment and you will need to be organised, enthusiastic and dedicated with excellent interpersonal and time management skills.

The position will offer the chance to work with Obs & Gynae Consultants and their clinical team. The role is ideally suited to candidates with administrative experience with a positive approach to change. If you enjoy a complex and varied workload this could be the post for you.

Visa Sponsorship:This position is not eligiblefor Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.

Main duties of the job

• To provide an administrative service to the Department.
• To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
• Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures.
• To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
• Answer queries from colleagues, GP's and patients in a timely and professional manner.
• To ensure that secure systems are in place for the storage of all resources including computerised information.
• To promptly open incoming mail, linking to relevant medical records and distributing post to consultants where necessary.
• Scanning and uploading relevant patient medical documents into the Trust's Electronic Patient Record system.
• Set up and maintain effective filing, bring forward and retrieval systems.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available. Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo

Job responsibilities

For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.

Person Specification

Qualifications

• NVQ Level 3 Administration or equivalent practical knowledge
• Good education to GCSE standard or equivalent experience
• ECDL or equivalent.

Experience

• Experience of working in an office environment
• Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
• Experience of working within a team environment
• Working in the NHS either in a hospital/private practice/GP setting
• Call centre experience.
• Experience of using EPIC

Skills

• Ability to communicate clearly
• Ability to work with minimal supervision
• Ability to prioritise workload
• Able to adapt to change
• Excellent interpersonal skills.
• Understanding of medical terminology
• Judge/analyse situations to resolve patient problems
• Conversant with hospital information systems.
• Understanding of medical terminology.
• Knowledge of NHS targets.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,106 to £28,850 a yearper annum incl HCAS