Medical Workforce Transformation Administrator

Frimley Health NHS Foundation Trust; Ascot; Hybrid; GBP 30,000 - 33,000; Full time

Benefits offered by this job

Flexible work arrangements

Great benefits

Job summary

Frimley Health NHS Foundation Trust is seeking a proactive Medical Workforce Transformation Administrator to support the transformation team. You will coordinate meetings, take minutes, monitor actions, and assist with doctors’ work schedules and job-planning queries, while handling team inboxes and responding to enquiries.

The role involves supporting the implementation and improvement of workforce systems such as Allocate, ESR, and HealthRoster, plus guidance on terms and conditions and visa

Qualifications

• A-levels or equivalent academic standard, or equivalent experience.
• Certificate in HR Practice (CHRP / CPP) or equivalent level of experience.
• Evidence of continuing professional development.

Responsibilities

• Provide administrative and project support to the Medical Workforce Transformation team, including coordinating meetings, taking minutes and monitoring actions.
• Assist with doctors' work schedules and Consultant and SAS doctor job-planning queries.
• Manage team inboxes and respond promptly and accurately to enquiries, escalating complex matters where appropriate.
• Support the implementation and improvement of workforce systems and processes, including job planning, rostering, Allocate, HealthRoster and ESR.
• Provide administrative support and guidance relating to doctors' terms and conditions, contractual changes, employment certificates and, where required, visa and immigration queries.
• Identify opportunities to improve services, processes and systems, and provide support for wider Medical Workforce and HR projects as required.

Skills

Customer service

Communication

Interpersonal skills

Prioritisation

Organisation

Data protection

Immigration law

NHS terminology

Education

A-levels/ equivalent

HR Certification (CHRP/CPP)

CPD evidence

Tools

Electronic Staff Record (ESR)

Allocate

Job description

Medical Workforce Transformation Administrator

Accelerate you career within Medical Workforce Transformation Team! We are looking for an organised and customer-focused Medical Workforce Transformation Administrator to support key projects and service improvements across the Medical Workforce function. The Role Working within the Transformation team, you will provide high-quality administrative and project support, assist with the implementation of digital systems and improved processes, and respond to queries from doctors and managers. About You You will need excellent attention to detail, strong communication skills and the ability to manage competing priorities in a busy HR environment. Why Frimley NHS Foundation Trust

• Join an NHS Trust dedicated to transforming lives every day.
• Enjoy flexible work, great benefits, and a dynamic team culture.

Main duties of the job

• Provide administrative and project support to the Medical Workforce Transformation team, including coordinating meetings, taking minutes and monitoring actions.
• Assist with doctors' work schedules and Consultant and SAS doctor job-planning queries
• Manage team inboxes and respond promptly and accurately to enquiries, escalating complex matters where appropriate.
• Support the implementation and improvement of workforce systems and processes, including job planning, rostering, Allocate, HealthRoster and ESR
• Provide administrative support and guidance relating to doctors' terms and conditions, contractual changes, employment certificates and, where required, visa and immigration queries.
• Identify opportunities to improve services, processes and systems, and provide support for wider Medical Workforce and HR projects as required.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Frimley Health Trust benefits on Vimeo

Job responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

Person Specification

Qualifications

• A-levels or equivalent academic standard, or equivalent experience
• Certificate in HR Practice (CHRP / CPP) or equivalent level of experience
• Evidence of continuing professional development

Experience

• Experience of working with HR and processes and procedures
• Experience of working in a customer service environment and part of a team
• Experience of using the Electronic Staff Record (ESR) system
• Experience of working in a Medical Workforce department
• Experience of using Allocate

Skills & Knowledge

• Excellent customer service, communication and interpersonal skills
• Ability to manage conflicting priorities and work to tight deadlines and targets
• Excellent organisational and planning skills
• Knowledge of records management, information governance and data protection
• Understanding of UK immigration law and work permit regulations
• Knowledge of NHS terminology / procedures

Special Requirements

• Ability to travel across Trust sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£29,812 to £32,715 a yearper annum incl HCAS