Clinic Operations Coordinator & Personal Assistant

gov; Jersey Marine; On-site; GBP 18,000 - 22,000; Full time

Job summary

Government Of Jersey appoints a Clinic Administrator to manage the clinic diary and schedule appointments efficiently. You will be the first point of contact for callers and visitors, greeting patients and ensuring records are accurate and accessible.

You will also order and maintain stock, prepare for treatments, support aftercare and handle emergency support where needed. Additionally, you will perform various administrative duties, handle queries and returns, and complete ad-hoc tasks to keep

Responsibilities

• Ensuring the diary of the Clinic is efficiently and effectively run, ensuring adequate and appropriate scheduling of appointments.
• Act as the primary point of contact for all incoming calls, emails, and mail, prioritizing and redirecting as necessary. Meeting and greeting patients at the clinic.
• Ensuring all customer record keeping is accurate and up to date and easily accessible.
• Ordering and maintaining stock of products to the required level.
• Carrying out the application of procedures prior to treatment if requested, preparing for treatments, supporting aftercare and emergency support.
• Dealing with all administrative duties, queries, returns, etc. to ensure the clinic operates effectively.
• Complete ad-hoc tasks and personal errands as required.

Skills

Diary management

Customer service

Record keeping

Stock management

Administrative tasks

Appointments scheduling

Treatment prep support

Aftercare support

Job description

Government Of Jersey appoints a Clinic Administrator to manage the clinic diary and schedule appointments efficiently. You will be the first point of contact for callers and visitors, greeting patients and ensuring records are accurate and accessible.

You will also order and maintain stock, prepare for treatments, support aftercare and handle emergency support where needed. Additionally, you will perform various administrative duties, handle queries and returns, and complete ad-hoc tasks to keep