Clinic Booking Administrator (Homebased)

Health Partners Group; Gildersome; Remote; GBP 24,000 - 27,000; Full time

Benefits offered by this job

Competitive salary & benefits

Contributory pension up to 6%

Life assurance

25 days annual leave + bank holidays

Birthday day off (non-contractual)

Discounted gym membership

Cycle to work scheme

Health cashback plan

Job summary

Health Partners are seeking a Clinic Booking Administrator to support our clinical teams by organising monthly on-site vaccination clinics, keeping schedules orderly and communications clear. You will coordinate with clinicians, third‑party providers, on‑site contacts and the wider healthcare team to ensure appointments run smoothly and changes are managed proactively.

This remote UK role is 37.5 hours per week, with a benefits package including pension, generous annual leave, life assurance and

Qualifications

• Excellent communication, verbal and written.
• Strong organisational abilities and attention to detail.
• Experience in customer service, scheduling, or healthcare administration is advantageous.

Responsibilities

• Organise and confirm room reservations and clinic dates.
• Coordinate with clinicians and third-party providers for site coverage.
• Create and manage detailed vaccination clinic schedules.
• Book appointments and manage times; order supplies.
• Record attendance and maintain accurate records.
• Handle rescheduling and fill cancelled slots from reserves.
• Collaborate with the wider healthcare team to resolve issues.

Skills

Communication skills

Organisation

Multitasking

Tools

Outlook

Excel

Job description

At Health Partners, we pride ourselves on being one of the UK’s leading providers of occupational health and wellbeing solutions. We partner with organisations across diverse industries, helping them to support the physical and mental health of their employees.

Please note that the closing date for this vacancy is subject to change and the advert may close earlier if sufficient applications are received. We encourage early applications to avoid disappointment.

REF JOB: JOB7331

Role Outline

As a Clinic Booking Administrator, you will play a key role in supporting our clinical teams by organising and managing monthly on-site vaccination clinics. Your responsibilities will include ensuring that clinic schedules are uniform, well-organised, and run smoothly, while maintaining clear communication with all stakeholders involved.

This role requires exceptional organisation, attention to detail, and communication skills to coordinate with clinicians, third-party providers, on-site contacts, and the wider healthcare team. You will ensure that all appointments and clinic schedules are arranged efficiently, and any issues or changes are managed proactively.

What You’ll Be Doing

• Liaising directly with sites to organise and confirm room reservations.
• Coordinating with clinicians attending the clinics.
• Communicating with third-party providers to arrange site coverage.
• Collaborating with on-site lead contacts to ensure smooth operations.
• Following the Clinic Booking Administrator step-by-step guide and checklists.
• Organising clinic dates and creating detailed clinic schedules.
• Booking vaccination appointments and managing appointment times.
• Ordering and managing vaccination supplies.
• Completing attendance reports and maintaining accurate records.
• Ordering blood kits for sites as needed.
• Rescheduling or cancelling clinics where required, ensuring minimal disruption.
• Filling cancelled appointments with employees on the reserves list.
• Working closely with the wider healthcare team to address any challenges and ensure seamless coordination.

What We Are Looking For

We’re looking for a proactive and organised individual with excellent communication skills, both verbal and written. You should have strong organisational abilities, with the capacity to prioritise tasks effectively and manage multiple responsibilities in a fast-paced environment.

Good IT skills are essential, including experience with Outlook and Excel. Previous experience in customer service, scheduling, or healthcare administration would be highly advantageous.

You should be a team player with a collaborative mindset, capable of working closely with colleagues to achieve shared goals while also being confident in taking ownership of your own responsibilities. Attention to detail, problem-solving skills, and the ability to adapt to changing circumstances are key to success in this role.

Location

Home based within the UK

Remote Working Disclaimer

Please note that this job advert is for remote working from home in the UK only.

Working from abroad is not allowed and will not be considered for this role. Applicants must ensure they are able to legally work and reside in the UK and must be available to work during UK working hours.

Any applications from individuals who are not able to meet these requirements will unfortunately not be considered.

Hours

37.5 hours per week, Monday to Friday between 8am and 6pm

Salary

£24,784.50 per annum

Company Benefits

We appreciate the people who work with us and our rewards package is reviewed regularly to reflect that. Our current benefits package is:

• Competitive annual salary dependent on qualifications and experience
• Contributory pension scheme up to 6%
• Life assurance
• Starting on 25 days annual leave plus bank holidays, increasing with length of service
• Have a day off for your Birthday (non-contractual benefit)
• Discounted gym membership
• Cycle to work scheme
• Health cashback plan

About Health Partners

Health Partners are committed to transforming the way health and wellbeing services are delivered in the UK. As one of the UK’s leading providers of occupational health and wellbeing solutions, we work with organisations across a wide range of industries to support the physical and mental health of their employees. Our mission is simple: to empower people to lead healthier, happier, and more productive lives.

With a strong focus on innovation and excellence, Health Partners combines clinical expertise with a personal, compassionate approach. Our multidisciplinary team of healthcare professionals, including occupational health advisors, physicians, physiotherapists, and counsellors, delivers tailored, evidence-based solutions designed to meet the unique needs of our clients and our workforce.

We pride ourselves on fostering long‑term partnerships built on trust, professionalism, and results. Whether it’s through workplace health assessments, proactive wellbeing initiatives, or mental health support, Health Partners is dedicated to making a real difference.

At the heart of Health Partners is a culture of collaboration and continuous improvement. We believe in investing in our people and providing opportunities for growth, ensuring that our employees feel valued and inspired to deliver their best. By joining Health Partners, you’ll become part of a dynamic team that’s passionate about driving positive change in the workplace and beyond.

Diversity & Inclusion Statement

Health Partners are a proud member of the Disability Confident employer scheme

Health Partners are extremely proud to support the needs of our employees and as such understands everyone has individual work and home life responsibilities. We’re happy to discuss flexible working arrangements for this role, should this be a requirement for you.

We aim to become one of the most inspiring companies to work for and to achieve this ambition, we need the best talent to come and work for us. We look for candidates with the right skills and values to join us and selection is based on a fair and equal process. We’re proud to be committed to equal opportunities and welcome applications from all backgrounds.

Diversity and Inclusion forms an integral part of everything that we do, bringing together the best talent, helping people to realise their full potential by being yourself at work and delivering an outstanding service to everyone – regardless of difference.