Client Relations Coordinator

Ingram Content Group; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the publishing industry is seeking a Client Services Representative to manage client accounts, ensuring smooth operations and communication between clients and internal teams. The role involves addressing inquiries, maintaining accurate records, and identifying new business opportunities. Ideal candidates should possess strong communication skills, organizational abilities, and experience in the publishing field. The company offers a supportive work environment with opportunities for professional development and a range of benefits.

Benefits

Competitive salary

Generous holiday plus Public Holidays

Company Superannuation Scheme

Company Sick Pay Scheme

Continuous Professional Development and Training Opportunities

Business Casual dress code

Free onsite parking

Snack and Drink Vending machines on site

Service Awards

Qualifications

• 1-2 years of experience in publishing or related field.
• Ability to communicate transparently and directly.

Responsibilities

• Serves as the primary point of contact for clients.
• Oversees client metadata and sales reporting.
• Proactively identifies new business opportunities.

Skills

Communication

Organizational Skills

Problem Solving

Education

Associate’s degree

Tools

Microsoft Office Suite

Job description

Job Description

Serves as the primary point of contact for a portfolio of publishing clients, acting as a liaison between them and our internal teams. Plays a crucial role in ensuring the smooth operation of their accounts, encompassing metadata management, sales reporting, query resolution, and the identification of new business opportunities.

Essential Duties:

• Serves as the primary point of contact for a designated portfolio of clients, addressing enquiries and resolving issues in a timely and professional manner.
• Liaises effectively between clients and internal teams to ensure seamless communication and project execution.
• Communicates business requirements and updates to clients, ensuring clarity and transparency.
• Oversees client metadata, sales reporting, stock levels, and general business enquiries, maintaining accurate records and documentation.
• Collaborates closely with the Marketing and Client Services Manager to develop and enhance service offerings.
• Contributes to the ongoing optimisation of day-to-day client administration processes, working closely with an experienced team.
• Utilises internal metadata and reporting systems for the administration, maintenance, and improvement of client accounts.
• Chairs regular client meetings, both virtual and in-person, for key accounts to foster strong relationships and address strategic objectives.
• Proactively identifies and pursues new business opportunities that benefit both clients and Ingram Content Group.
• Coordinates with the warehouse team to resolve logistical issues efficiently.
• Ensures the timely and accurate coordination of key metadata and sales critical paths for clients, ensuring compliance with established requirements.
• Supports the promotion of Ingram Publisher Services UK through official social media channels and contribute to digital promotional content.

Knowledge, Skills and Abilities

• Ability to relate to clients on a human level
• Ability to deal with difficult clients, and help turn issues into opportunities
• Ability to manage, and be managed through, change
• Ability to communicate transparently and directly, with both colleagues and clients
• Punctual and professional in all circumstances
• Knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word and Excel).
• Ability to learn new systems quickly.
• Excellent organisational skills
• Ability to multi-task multiple ongoing issues to point of resolution.
• Highly motivated and proactive self-starter.
• Collaborative work style and creative problem-solving mindset.
• Strong attention to detail
• Excellent writing and communication skills.
• Knowledge of organization, operating procedures and policies of the company
• Ability to be flexible/multi-task based on workflow demands
• Ability to speak, write and read the English language
• Ability to develop constructive and cooperative working relationships with others, and maintain them over time
• Ability to exercise effective judgment, sensitivity, creativity to changing needs and situations
• Ability to maintain consistent, punctual and regular attendance
• Ability to receive and give information in a courteous manner over the telephone, via electronic communication or in person
• Ability to engage in active listening with coworkers, management and clients/customers
• Ability to apply new knowledge, technology and procedure to job responsibilities
• Ability to meet and maintain performance objectives (standards)
• Ability to maintain full time work schedule during normal company operating hours

Qualifications

Education and Experience:

• Associate’s degree or equivalent year-for-year, directly related experience
• 1-2 years of experience in publishing, book industry, or related field

Essential Physical Demands

• Ability to read, write, speak, hear, see, think, communicate, concentrate, learn, and work
• Ability to sit at workstation for extended periods of time
• Ability to work effectively using a personal computer for long periods of time
• Ability to operate computer equipment, including keyboard and monitor, phone equipment and other necessary office equipment

Additional Information

Perks/Benefits:

• Competitive salary
• Generous holiday plus Public Holidays
• Company SuperannuationScheme
• Company Sick Pay Scheme
• Continuous Professional Development and Training Opportunities
• Business Casual dress code, dress down Fridays
• Free onsite parking
• Snack and Drink Vending machines on site
• Service Awards