Client Billing Coordinator

Ashley Kate HR; City Of London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a dynamic international law firm as a Client Billing Coordinator, where you will thrive in a structured, deadline-driven environment. This role offers the chance to enhance your billing skills while contributing to process improvements in a supportive team culture. With opportunities for career progression and a commitment to diversity and inclusion, this position is perfect for detail-oriented professionals passionate about delivering high-quality billing support. Enjoy competitive benefits, including private health insurance and generous annual leave, as you take the next step in your legal finance career.

Benefits

Private Health Insurance

Permanent Health Insurance

25 days annual leave

Holiday Purchase & Sell Scheme

Qualifications

• Experience in billing or finance, preferably in legal services.
• Solid knowledge of Elite 3E and Microsoft Office.

Responsibilities

• Prepare and process client bills and credit notes.
• Ensure compliance with billing procedures and AML requirements.
• Support monthly and transactional billing.

Skills

Billing experience

Attention to detail

Communication skills

Organizational skills

Knowledge of Solicitors Accounts Rules

Tools

Elite 3E

Microsoft Excel

Job description

• Job Reference: JN -052025-62661_1746632459

Salary: Competitive + Benefits

Working pattern: Hybrid

Are you a detail-oriented billing professional with experience in legal finance? We're currently seeking a Client Billing Coordinator to join a dynamic and fast-paced international law firm. This is a fantastic opportunity for someone who thrives in a structured, deadline-driven environment and is passionate about delivering high-quality billing support.

Key Responsibilities:

• Prepare and process client bills, drafts, and credit notes using Elite 3E and Paperless Proforma systems.
• Support monthly and transactional billing for the London and Dublin offices.
• Provide helpdesk support to fee-earners and secretaries for billing queries.
• Ensure compliance with billing procedures, including Alternative Fee Arrangements and AML requirements.
• Reconcile disbursements and charges, monitor unbilled matters, and support with report generation.
• Liaise with internal teams including Accounts, AML, and Partners to ensure timely and accurate billing.
• Continuously improve billing processes and workflows.

What We're Looking For:

• Experience working in a billing or finance function, ideally within a legal or professional services environment.
• Solid knowledge of Elite 3E billing system and Microsoft Office (particularly Excel).
• Understanding of Solicitors Accounts Rules
• Strong organisational skills, high attention to detail, and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Previous legal billing experience is highly desirable.

Why Apply?

• Supportive team culture within a global, forward-thinking environment
• Opportunity to contribute to process improvements
• Excellent career progression for the right candidateG
• Private Health Insurance
• Permanent Health Insurance
• 25 days of annual leave, in addition to UK bank and public holidays (Increases with length of service)
• Holiday Purchase & Sell Scheme

Ready to take the next step in your legal finance career?

Apply now or get in touch to find out more.

About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group Privacy Notice.