Billing Coordinator

Ambition; City Of London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a meticulous Billing Coordinator to manage billing processes with precision. In this pivotal role, you will handle time modifications, generate invoices, and ensure compliance with VAT regulations. Your ability to collaborate with partners and clients will be essential for success. This position offers the opportunity to work in a dynamic environment, where your contributions will directly impact the efficiency of billing operations. If you are detail-oriented and have experience in a professional services setting, this role could be the perfect fit for you.

Benefits

Referral Scheme

Shopping Vouchers for Referrals

Qualifications

• Minimum of four years' experience in billing within a law firm.
• Ability to communicate effectively with various stakeholders.

Responsibilities

• Process time modifications and generate proformas and invoices.
• Ensure compliance with VAT legislation and manage ebilling queries.

Skills

Billing Processes

VAT Legislation

Client Communication

Team Collaboration

Education

A-Level or Equivalent

Tools

eHub

Online Billing Platform

Job description

I am currently partnering with one of our US Law Firm clients on the recruitment of a Billing Coordinator. As a Billing Coordinator you will be responsible for the following:

Key responsibilities:

• Process time modifications including time transfers, edits, narrative amendments.
• Review and update client and matter details in accordance with new matter opening guidelines, including task/activity codes, arrangement codes and transaction dates.
• Review and liaise with partners to close matters where appropriate.
• Support client and partner requests for accrual information.
• Generate proformas and issue invoices, applying client terms and discounts as directed by email and/or via the online billing platform workspace.
• Understand VAT legislation and ensure the correct VAT treatment is applied for all invoices, including the EC VAT Reverse Charge, where applicable.
• Reverse invoices, where necessary, and issue credit notes.
• Identify ebilling status and set up matters accordingly.
• Locate and view ebilling guidelines.
• Liaise with billing partner for ebilling matter number (LEDES).
• Load invoices on eHub.
• Liaise with ebilling team dealing with invoice rejections and queries.
• Ensure all queries in the London billing inbox are dealt with in a timely fashion.
• Assist with the application of unidentified cash receipts, ensuring prompt resolution.

Key requirements:

• Educated to minimum A-Level or equivalent.
• At least four years' experience in a similar role within a law firm or other professional services organization.
• The ability to communicate effectively with people at all levels and work as part of a team.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer £200 in shopping vouchers for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.co.uk/refer-a-friend