Client Billing Coordinator

Ashley Kate HR & Finance; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Client Billing Coordinator to join their dynamic team in London. This hybrid role offers the chance to work in a fast-paced environment, focusing on delivering high-quality billing support. You will be responsible for preparing client bills, ensuring compliance with billing procedures, and continuously improving billing processes. With a supportive team culture and excellent career progression opportunities, this position is perfect for someone passionate about legal finance. Join a forward-thinking firm that values diversity and inclusion, and take the next step in your career!

Benefits

Group Personal Pension Plan

Private Health Insurance

Permanent Health Insurance

25 days of annual leave

Holiday Purchase & Sell Scheme

Qualifications

• Experience in a billing or finance function, ideally in legal services.
• Strong organizational skills and high attention to detail.

Responsibilities

• Prepare and process client bills and credit notes using Elite 3E.
• Ensure compliance with billing procedures and support internal teams.

Skills

Billing experience

Attention to detail

Communication skills

Organizational skills

Microsoft Excel

Education

Experience in legal finance

Understanding of Solicitors Accounts Rules

Tools

Elite 3E

Microsoft Office

Job description

Client Billing Coordinator - Hybrid London City

Salary: Competitive + Benefits

Working pattern: Hybrid

Are you a detail-oriented billing professional with experience in legal finance? We're currently seeking a Client Billing Coordinator to join a dynamic and fast-paced international law firm. This is a fantastic opportunity for someone who thrives in a structured, deadline-driven environment and is passionate about delivering high-quality billing support.

Key Responsibilities:

• Prepare and process client bills, drafts, and credit notes using Elite 3E and Paperless Proforma systems.
• Support monthly and transactional billing for the London and Dublin offices.
• Provide helpdesk support to fee-earners and secretaries for billing queries.
• Ensure compliance with billing procedures, including Alternative Fee Arrangements and AML requirements.
• Reconcile disbursements and charges, monitor unbilled matters, and support with report generation.
• Liaise with internal teams including Accounts, AML, and Partners to ensure timely and accurate billing.
• Continuously improve billing processes and workflows.

What We're Looking For:

• Experience working in a billing or finance function, ideally within a legal or professional services environment.
• Solid knowledge of Elite 3E billing system and Microsoft Office (particularly Excel).
• Understanding of Solicitors Accounts Rules
• Strong organisational skills, high attention to detail, and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Previous legal billing experience is highly desirable.

Why Apply?

• Hybrid working
• Supportive team culture within a global, forward-thinking environment
• Opportunity to contribute to process improvements
• Excellent career progression for the right candidateG
• Group Personal Pension Plan
• Private Health Insurance
• Permanent Health Insurance
• 25 days of annual leave, in addition to UK bank and public holidays (Increases with length of service)
• Holiday Purchase & Sell Scheme

Ready to take the next step in your legal finance career?

Apply now or get in touch to find out more.

About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group Privacy Notice.