Clerical Officer

Confidential; Belfast City District; Hybrid; GBP 19,000 - 22,000; Full time

Benefits offered by this job

Hybrid working

Job summary

NI Assembly is recruiting 3 Clerical Officers on behalf of the Assembly Commission. The role offers an hourly rate based on £29,137 per annum and a hybrid working pattern where applicable.

You will provide high quality customer service, manage workload, organize meetings, input data, and support diary management using Microsoft Office and internal systems. Applicants should have relevant administrative experience and suitable qualifications.

Qualifications

• GCE A-levels A–C in two subjects and 5 GCSEs A–C including English and Maths.
• At least 2 years' experience in an administrative role with effective communication skills.
• Proven ability to organise workload and meet deadlines with attention to detail.
• At least 4 years' experience in an administrative role meeting the essential criteria.

Responsibilities

• Provide high quality customer service to a diverse range of customers, both internal and external.
• Manage own work to ensure delivery of objectives and deadlines.
• Input data and maintain databases, spreadsheets and electronic filing systems.
• Organise meetings, events and visits, issue papers and greet visitors, and assist with minutes.

Skills

Oral communication

Written communication

Organisational skills

MS Office

Education

A-levels (2 subjects)

GCSEs including English & Maths

Tools

Bespoke Assembly software

Databases & filing systems

Job description

Apple Recruitment are recruiting URGENTLY for 3 Clerical Officers on behalf of the NI Assembly. Hourly rate based on £29,137.

Duration: Post 1 starting 1/9 until 30 November 2026, with possibility of extension Post 2 & 3 starting end Sept / Start of Oct to 31/7 until 31/07/27.

Job Description:

The main duties and responsibilities are:

• Providing high quality customer service to a diverse range of customers, both internal and external.
• Managing own work to ensure the delivery of objectives.
• Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
• Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
• Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
• Recording information to support the production of minutes and draft minutes e.g. timings of each agenda item and attendance of witnesses.
• Assisting in gathering and collating information.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
• Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
• Checking and processing invoices for payment through electronic payment system.
• Complying with all Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
• Carrying out other duties that the Assembly Commission reasonably requires of you.

Essential Criteria:

Applicants must, by the closing date for applications have:

1. GCE 'A' level grade A -C in 2 separate subjects and 5 GCSEs grade A -C including English Language and Mathematics. (Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated); AND At least 2 years' experience in an administrative role of:
   • Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.
   • Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
   • Effectively using Microsoft Office to prepare documents and respond to correspondence.
2. At least 4 years' experience in an administrative role of each of the essential criteria described at a) - c) above.

Further Details:

Hourly Rate based on £29,137 p.a.

Date of informal discussions - TBC

This business area offers hybrid working based on business need

Closing date for CV submission to Apple: Friday 21 st

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.