Clerical assistant

Blessed William Howard Catholic School; West Midlands; On-site; GBP 24,000 - 29,000; Full time

Job summary

Blessed William Howard Catholic High School in Stafford is seeking a friendly, highly organised Clerical Assistant to join our office team on a permanent, full-time, term-time basis. The role involves front reception, handling enquiries, clerical and admin tasks, and maintaining manual and electronic records while supporting staff, pupils and parents with a professional, welcoming service.

We value accuracy, teamwork and a positive, proactive attitude, plus ICT skills to produce minutes, reports

Qualifications

• Experience of general clerical, administrative or financial work.
• NVQ Level 2 in Business and Administration or equivalent.
• GCSE English and Maths (4+).
• Strong ICT skills with Word, Excel, databases and spreadsheets.
• Excellent organisational and prioritisation abilities.

Responsibilities

• Provide reception cover and handle telephone and face-to-face enquiries.
• Welcoming and signing in visitors.
• Providing general clerical and administrative support, including filing, photocopying, emailing, completing forms and dealing with routine correspondence.
• Maintaining manual and computerised records and management information systems.
• Producing lists, information and pupil data as required.
• Undertaking word processing and other IT-based tasks, including supporting the preparation of minutes, reports and circulars.
• Supporting administrative arrangements for school activities, events, transport, catering and interviews.
• Assisting with pupil welfare duties and liaising appropriately with parents and staff.
• Maintaining and collating pupil reports.
• Providing general advice and guidance to staff, pupils and others.
• Providing emergency first aid.

Skills

Clerical experience

ICT skills

Organisational skills

Communication skills

Education

NVQ Level 2 - Business & Admin

GCSE English & Maths

Tools

Word

Excel

Databases

Job description

Clerical Assistant

Blessed William Howard Catholic High School, Stafford

Permanent | Full-time | Term time only

Band 2 | £26,426 FTE

Start date: As soon as possible

Closing date: Friday 6 November 2026 at 8.00am

Interview date: Wednesday 11 November 2026

About the role

We are looking to appoint a friendly, enthusiastic and highly organised Clerical Assistant to join our busy and supportive office team at Blessed William Howard Catholic High School.

This is a varied role and an excellent opportunity for someone who enjoys working with people and takes pride in providing a professional and welcoming service. You will undertake a wide range of clerical and administrative duties and will also work on our front reception, providing a warm and helpful first point of contact for pupils, parents, visitors and staff.

The successful candidate will be positive, self-motivated and flexible, with strong organisational, administrative, IT and communication skills. You will need to be able to prioritise your workload, work effectively as part of a team and maintain accuracy while working within a busy school environment.

What you will be doing

Your responsibilities will include:

• Providing reception cover and dealing with telephone and face-to-face enquiries.
• Welcoming and signing in visitors.
• Providing general clerical and administrative support, including filing, photocopying, emailing, completing forms and dealing with routine correspondence.
• Maintaining manual and computerised records and management information systems.
• Producing lists, information and pupil data as required.
• Undertaking word processing and other IT-based tasks, including supporting the preparation of minutes, reports and circulars.
• Supporting administrative arrangements for school activities, events, transport, catering and interviews.
• Assisting with pupil welfare duties and liaising appropriately with parents and staff.
• Maintaining and collating pupil reports.
• Providing general advice and guidance to staff, pupils and others.
• Providing emergency first aid.

What we are looking for

We are looking for someone who has:

• Experience of general clerical, administrative or financial work.
• NVQ Level 2 in Business and Administration, or an equivalent qualification or relevant experience.
• Good literacy and numeracy skills, including GCSE grade 4 or above in English and Maths.
• Effective ICT skills and confidence using packages such as Word, Excel, databases and spreadsheets.
• Good keyboard skills and the ability to use relevant office equipment and resources.
• Excellent organisational, planning and prioritisation skills.
• A methodical approach with good attention to detail.
• The ability to communicate effectively and relate well to children and adults.
• A friendly, professional and respectful approach.
• The ability to work constructively as part of a team.
• A positive, flexible and proactive "can-do" attitude.
• A commitment to ongoing learning and development.

Why join Blessed William Howard?

Blessed William Howard Catholic High School offers a caring, secure and disciplined Christian community, high academic standards, a commitment to success for all and ongoing CPD for staff. The school describes itself as an innovative and supportive 11-18 Catholic school with a strong Catholic ethos that places love at the heart of its community.

The school is part of St Gabriel the Archangel Catholic Multi-Academy Trust and is situated just outside Stafford town centre, with access by train, bus and the M6.

Safeguarding

Blessed William Howard Catholic High School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The position is subject to appropriate vetting procedures, including a criminal record check through the Disclosure and Barring Service.

Candidates will also need to demonstrate their motivation to work with children and young people, their ability to maintain appropriate relationships and professional boundaries, emotional resilience when working with challenging behaviour, and appropriate attitudes towards the use of authority and maintaining discipline.

Key dates

Closing date: Friday 6 November 2026 at 8.00am
Interviews: Wednesday 11 November 2026
Start date: As soon as possible

We are seeking a friendly, enthusiastic and highly organised Clerical Assistant to join our busy school office team. This varied role includes reception duties and a wide range of administrative support, making it an ideal opportunity for someone with excellent communication, organisational and IT skills who enjoys working as part of a team.