Clerical Assistant

Civic Recruitment Limited; Tonyrefail; On-site; GBP 18,000 - 21,000; Part time

Job summary

Civic Recruitment Limited is seeking a Clerical Assistant for a 3-month contract with a local authority. You will provide administrative support to the Employee Relations team, handling day-to-day office functions, training administration, record management and customer service support.

Key duties include coordinating training, liaising with suppliers, arranging venues and travel, maintaining training databases, handling mail, and producing reports and documents.

Qualifications

• Previous Administration, Clerical or Office Support experience.
• Experience maintaining databases and computer-based systems.
• Experience entering and retrieving data.
• Good customer service and communication skills.
• Strong organisational skills and attention to detail.
• Ability to manage workloads and prioritise tasks.
• Experience working with confidential information.
• Ability to work independently and as part of a team.

Responsibilities

• Organise training courses, meetings and events.
• Liaise with internal departments and external suppliers.
• Coordinate venues, catering, travel and accommodation arrangements.
• Maintain training databases and records.
• Create and update course files and registration information.
• Process incoming and outgoing mail.
• Respond to telephone enquiries and take messages.
• Produce letters, reports and other documents.
• Provide filing, photocopying and general clerical support.
• Maintain accurate electronic and manual records.
• Provide cover for other administrative staff when required.
• Support the Workforce Development Team with daily administrative activities.

Skills

Administration

Clerical

Data entry

Customer service

Database management

Organisation

Tools

MS Office

Job description

About Us

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

3 Months Contract with a Local Authority

Job Purpose

As a Clerical Assistant , you will provide administrative and business support to the Employee Relations team, ensuring the efficient delivery of day-to-day office functions, training administration, record management and customer service support.

Key Duties/Accountabilities

• Organise training courses, meetings and events.
• Liaise with internal departments and external suppliers.
• Coordinate venues, catering, travel and accommodation arrangements.
• Maintain training databases and records.
• Create and update course files and registration information.
• Process incoming and outgoing mail.
• Respond to telephone enquiries and take messages.
• Produce letters, reports and other documents.
• Provide filing, photocopying and general clerical support.
• Maintain accurate electronic and manual records.
• Provide cover for other administrative staff when required.
• Support the Workforce Development Team with daily administrative activities.

Essential Experience Required

• Previous Administration, Clerical or Office Support experience.
• Experience maintaining databases and computer-based systems.
• Experience entering and retrieving data.
• Good customer service and communication skills.
• Strong organisational skills and attention to detail.
• Ability to manage workloads and prioritise tasks.
• Experience working with confidential information.
• Ability to work independently and as part of a team.

Additional Information to Note

• Ty Elai, Tonypandy, CF40 1NY.
• Training will be provided where required.
• On-site Interview.
• We work on bi-weekly payment schedule.

• Country United Kingdom
• Postal Code CF42