Clerical Assistant

5 Star Recruitment; Tonypandy; On-site; GBP 18,000 - 24,000; Full time

Job summary

5 Star Recruitment is seeking a diligent administrative assistant to support quality admin services for children in Tonypandy, Wales. You will handle filing, data input, and reception duties, while assisting with mail distribution and invoice processing.

The role includes petty cash handling, reporting assistance, and following health and safeguarding procedures as part of a supportive team.

Qualifications

• Typing and data entry with high accuracy.
• Proficient in Microsoft Office.
• Ability to maintain confidentiality.
• Experience providing secretarial support.

Responsibilities

• Maintain filing systems and data entry.
• Handle reception duties and message relay.
• Receive visitors and direct inquiries.
• Process mail distribution and invoicing records.
• Pay petty cash and manage petty cash records.
• Assist in producing reports with tables/graphs.
• Open/lock the building, ensure security and alarm.
• Follow health and safety policies and safeguarding procedures.
• Support carbon reduction targets and sustainable procurement.
• Perform other duties as required.

Skills

Keyboard Skills

Familiarity with IT

Tools

Microsoft Office

Job description

Contribute to the development and maintenance of quality administrative services for children.

What you will deliver:

Filing including all filing systems

Data input and retrieval including Word Processing.

Reception Duties.

Taking and relaying messages and receiving visitors.

Mail receiving and distribution.

Ordering goods, keeping associated records and processing of invoices

Undertaking all generic office tasks such as photocopying

Assisting with the operation of the projects petty cash account (ensuring availability of funds, payment of petty cash and keeping accurate records and completion of petty cash return)

SPECIFIC RESPONSIBILITIES:

Assist in the production of reports including tables and graphs for the Project.

Security- In the absence of other project staff, to open the building in the mornings and lock the building in the evenings, ensuring that all windows and doors are secured and alarm set.

To undertake such other duties and responsibilities commensurate with the grade, as may be reasonably required by the Service Director, or as a mutually agreed development opportunity.

To comply with the Councils Health and Safety Policies and procedures and undertake any relevant health and safety duties in accordance with local arrangements.

To support the Council to play its part in tackling Climate Change and meeting its Carbon Reduction targets across the services it delivers and also in the goods and services it buys or commissions from other organisations.

All staff have a valuable and vital role in keeping people safe. Any person with concerns regarding the safety of a child or adult at risk, OR the behaviour of a colleague towards a child or adult at risk, has a responsibility to report this immediately. This should be done via the persons Line Manager, Designated Safeguarding Lead.

PERSON SPECIFICATION

Knowledge / Education:

Keyboard Skills

Familiarity with IT

Experience:

Microsoft Office

Computer inputting / retrieving data

Confidentiality

Providing personal assistance/secretarial type support.