Civils Purchase Ledger Specialist

I & H Brown Limited; Perth; On-site; GBP 21,000 - 28,000; Full time

Job summary

I & H Brown Limited is seeking a detail-oriented Purchase Ledger Assistant to join our Perth-based Finance team. You will handle invoices, GRNs, timesheets, and plant sheets, ensuring accurate posting to COINs and timely supplier payments.

You will work closely with Finance, Buying and project teams, maintaining records, resolving queries, and providing broad administrative support to sustain Civils contracts’ financial administration.

Qualifications

• Previous experience in an administrative, finance or accounts-related role.
• Good numerical skills with a high level of accuracy and attention to detail.
• Good organisational skills with the ability to prioritise workload and meet deadlines.
• Confident IT skills, including Microsoft Office, particularly Outlook and Excel.
• Ability to accurately process and maintain financial and administrative records.
• Good written and verbal communication skills.
• Ability to communicate effectively with colleagues across Finance, Buying and operational/site teams.
• Ability to investigate queries, identify discrepancies and follow them through to resolution.

Responsibilities

• Manage incoming purchase ledger invoices and correspondence received via the Purchase Ledger email inbox, Open ECX system and post, ensuring documents are stored and distributed appropriately.
• Process Goods Received Notes (GRNs), timesheets, plant sheets and purchase invoices onto the COINs finance system for allocated Civils contracts.
• Provide processing support across other Civils contracts during busy periods or periods of absence, as directed by the Cost Reporting Coordinator.
• Ensure all purchase ledger documentation is processed within required timescales to support financial reporting and supplier payment deadlines.
• Investigate and resolve queries relating to purchase orders, GRNs, timesheets, plant sheets and invoices, liaising with Site Administrators, Buyers, site teams and other colleagues as required.
• Ensure invoice queries are followed through to resolution to enable accurate and timely processing through to payment.
• Provide cover and support for Purchase Ledger payment runs when required.
• Maintain accurate and organised financial and administrative records and filing systems.
• Monitor the Purchase Ledger inbox, distributing correspondence to the appropriate colleague and responding to enquiries where appropriate.
• Provide general administrative support to the Finance team and wider business as required.

Skills

Administrative experience

Numerical skills

Organisational skills

IT skills

Attention to detail

Communication skills

Team collaboration

Problem solving

Tools

COINs

Outlook

Excel

Microsoft Office

Job description

I & H Brown Limited is seeking a detail-oriented Purchase Ledger Assistant to join our Perth-based Finance team. You will handle invoices, GRNs, timesheets, and plant sheets, ensuring accurate posting to COINs and timely supplier payments.

You will work closely with Finance, Buying and project teams, maintaining records, resolving queries, and providing broad administrative support to sustain Civils contracts’ financial administration.