Purchase Ledger Assistant

Office Angels; Dunfermline; On-site; GBP 18,000 - 23,000; Full time

Job summary

Office Angels are delighted to be supporting our client in Dunfermline with the recruitment of an experienced Purchase Ledger Assistant to join their busy Finance team on a temporary basis until at least Christmas.

Reporting directly to the Accounts Payable Manager, the successful candidate will play an integral part within the Finance team, supporting both Accounts Payable and Accounts Receivable activities and ensuring transactions are processed accurately and efficiently.

Qualifications

• Experience in Purchase Ledger, Accounts Payable or similar transactional finance role.
• Strong attention to detail and accuracy.
• Excellent organisation and ability to prioritise a busy workload.
• Confident communication and numerical skills.
• Good working knowledge of Microsoft Excel.

Responsibilities

• Processing, checking and coding purchase invoices.
• Reviewing invoices for accuracy and setting up supplier accounts.
• Posting direct debit invoices and creditor cash; calculating VAT.
• Preparing and processing weekly payment runs; monitoring upcoming payments.
• Generating and reconciling supplier statements; resolving queries.
• Supporting month-end close and reconciliation in the Purchase Ledger.

Skills

Transactional finance

Attention to detail

Organisation

Communication skills

Excel

SAP experience

Tools

SAP

Job description

Purchase Ledger Assistant

Location: Halbeath, Fife

Contract: Temporary (min. 3 months)

Hours: Full-time

Office Angels are delighted to be supporting our client in Dunfermline with the recruitment of an experienced Purchase Ledger Assistant to join their busy Finance team on a temporary basis until at least Christmas.

This is a fantastic opportunity for someone with strong transactional finance experience who can quickly hit the ground running and provide valuable support during a busy period.

The Role

Reporting directly to the Accounts Payable Manager, the successful candidate will play an integral part within the Finance team, supporting both Accounts Payable and Accounts Receivable activities and ensuring transactions are processed accurately and efficiently.

Accounts Payable

• Processing, checking and coding purchase invoices
• Reviewing invoices to ensure accuracy
• Setting up new supplier credit accounts
• Posting direct debit invoices and creditor cash
• Calculating VAT on purchased items
• Preparing and processing weekly payment runs
• Monitoring upcoming supplier payments
• Generating and reconciling supplier statements
• Investigating and resolving invoice and supplier queries
• Supporting purchase ledger month-end close and reconciliation

Accounts Receivable

• Importing and checking sales invoice batches
• Posting and allocating incoming payments
• Reconciling cash posted
• Raising manual sales invoices
• Setting up new customer accounts

General Finance Support

• Responding to internal and external finance queries via email and telephone
• Assisting with month-end reporting
• Processing and distributing incoming mail
• Providing general administrative support to the wider Finance team

About You

The ideal candidate will have previous experience within Purchase Ledger, Accounts Payable or a similar transactional finance role and will be comfortable working in a fast-paced environment.

They will also demonstrate:

• Strong attention to detail and a high level of accuracy
• Excellent organisation and the ability to prioritise a busy workload
• Confident communication and numerical skills
• Good working knowledge of Microsoft Office, particularly Excel
• Previous experience using SAP or another ERP system would be advantageous
• The ability to work to tight deadlines and quickly become a productive member of the team

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.