Charity Co-ordinator

Confidential; Portsmouth; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Friendly team environment

Role with real impact and purpose

Flexible working across multiple sites

Develop governance and coordination-sk

Job summary

Veterans Outreach Support (VOS) is seeking an experienced administrator to support the CEO and senior stakeholders. You will manage diaries, correspondence, travel, act as main point of contact, provide secretariat support to the Board of Trustees, coordinate meetings and minutes, and lead business admin tasks including insurance renewals.

You will bring excellent communication, strong organisation, discretion with confidential information, and proficiency in Microsoft Office 365.

Qualifications

• Excellent communication skills and strong organisational abilities.
• Confidence working with senior stakeholders and boards.
• Commitment to confidentiality, GDPR, and inclusive practice.

Responsibilities

• Diary management, correspondence, and travel planning for the CEO.
• Act as the main point of contact for internal and external stakeholders.
• Provide secretariat support to the Board of Trustees and subcommittees.
• Coordinate team meetings, minutes, and action tracking.
• Lead business administration tasks including insurance renewals.
• Act as Health & Safety lead (training provided).
• Support compliance with Charity Commission and Companies House.
• Assist with finance, fundraising, grant applications and reporting.
• Support external communications and marketing.

Skills

Communication skills

Organisation

Stakeholder management

Microsoft Office 365

Tools

Microsoft Office 365

Job description

Veterans Outreach Support (VOS) provides welfare, wellbeing, mental health, and recovery services to veterans and their partners across Portsmouth, Hampshire, Isle of Wight and the wider Solent region. The charity is also a VALOUR-Recognised Centre, delivering support as part of the national VALOUR programme.

Key Responsibilities

• Diary management, correspondence, and travel planning for the CEO.
• Acting as the main point of contact for internal and external stakeholders.
• Providing secretariat support to the Board of Trustees and subcommittees.
• Coordinating team meetings, minutes, and action tracking.
• Leading business administration tasks including insurance renewals.
• Acting as Health & Safety lead (training provided).
• Supporting compliance with Charity Commission and Companies House.
• Assisting with finance, fundraising, grant applications and reporting.
• Supporting external communications and marketing.

About You

You will bring excellent communication skills, strong organisation, confidence working with senior stakeholders, and proficiency in Microsoft Office 365. You'll be comfortable managing multiple priorities and committed to confidentiality, GDPR, and inclusive practice.

Experience in the charity sector, HR, governance, fundraising, or veterans' support is desirable but not essential.

What We Offer

• A friendly, supportive team environment.
• A role with real impact and purpose.
• Flexible working across multiple sites.
• Opportunities to develop skills in charity governance and coordination.