Central Transport Purchasing Administrator

SARIA UK; Doncaster; On-site; GBP 22,000 - 28,000; Full time

Job summary

REFOOD in Doncaster is seeking a Central Transport Purchasing Administrator to join our site-based team. This full-time, permanent role handles central administration for transport purchase orders across Doncaster, Widnes and Dagenham, from quoting to supplier receipt and payment.

The successful candidate will manage purchase orders, ensure accurate data entry, and support the Group Purchasing team and Finance in resolving PO queries across multiple sites.

Qualifications

• Strong experience in an administrative role.
• Experience using a purchase order or purchasing system.
• Ability to work independently across multiple sites.
• Excellent data-entry and attention to detail.
• Proficient in Microsoft Office and Excel.

Responsibilities

• Act as central administrator for transport purchase orders across Doncaster, Widnes and Dagenham sites.
• Raise purchase quotes promptly with provided information.
• Ensure PO details are accurate, including supplier, dates and cost centres.
• Monitor quotes through approvals and prevent delays.
• Convert quotes to POs and issue to suppliers.
• Maintain records in PO system through completion and payment receipting.
• Obtain confirmation of goods/services before payment receipting.
• Assist Group Purchasing and Finance with PO queries.
• Obtain supplier information and complete new vendor setup forms.
• Liaise with Transport Managers, site teams, Group Purchasing, Finance and suppliers.

Skills

Administrative experience

Attention to detail

IT skills

Excel

Microsoft Office

Tools

Purchasing system

Job description

Location: ReFood, Doncaster

REFOOD

Business:

The ReFood AD plants operate as integrated recycling units, processing a variety of food wastes to produce biogas, renewable electricity, heat and ReGrow (a nutrient-rich fertiliser for local farms). The plants also recycle the food waste packaging providing an environmentally sustainable solution for all waste producers looking for a safe method of diverting food waste from landfill.

The Position

Applications are invited for a Central Transport Purchasing Administrator based at our Doncaster site. This is a full time, permanent, position working 40 hours per week.

Responsibilities

• Act as the central administrator for all transport purchase orders across the Doncaster, Widnes and Dagenham sites.
• Raise purchase quotes promptly using the information and supporting documentation provided by the relevant Transport Manager or requester.
• Ensure purchase order information is entered accurately, with particular attention to supplier details, dates, cost centres, values and other required system information.
• Monitor purchase quotes through the internal approval process and follow up with approvers where necessary to prevent avoidable delays.
• Convert approved purchase quotes into purchase orders and issue the completed purchase orders to suppliers.
• Monitor purchase orders through to completion, maintaining accurate and up-to-date records within the internal purchase order system.
• Obtain confirmation from the requester or relevant site contact that goods have been received or services completed before receipting the purchase order within the system for payment.
• Assist the Group Purchasing team and Finance with the investigation and resolution of transport-related purchase order queries, including obtaining missing information from the relevant site.
• Obtain the necessary supplier information, complete new vendor setup forms accurately and submit them to the central team for approval and processing.
• Liaise effectively with Transport Managers, site teams, Group Purchasing, Finance, internal approvers and approved suppliers in relation to purchase order administration.
• Undertake any other reasonable administrative duties as required, commensurate with the level of the role.

The Person

• Strong previous experience within an administrative role.
• Previous experience using a purchase order or purchasing system, including raising, monitoring or receipting purchase orders.
• Able to work independently whilst contributing positively to a wider team across multiple sites.
• Strong attention to detail and a commitment to accurate data entry.
• Good IT skills, including Microsoft Office and Excel, together with the ability to learn and confidently use the company's internal purchase order system.

Salary: Competitive Salary plus Company Benefits

• Please note that only shortlisted applicants will be contacted due to the high volume of CV’s being received.