Receptionist / Purchase Ledger Administrator | Doncaster

Gray & Adams ™ Ltd; Doncaster; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Group contributory pension scheme

Discretionary annual bonus

Health and wellbeing support

Job summary

Gray & Adams Ltd seeks a proactive Receptionist / Purchase Ledger Administrator in Doncaster to deliver a professional front-of-house service and support the finance team with accurate supplier payments.

The role combines receptionist duties with accounts payable processing in a busy manufacturing environment. You will manage communications, document filing, and provide general administration to ensure smooth operations.

Qualifications

• Experience in receptionist, administrative or customer service role.
• Experience with purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills and accuracy.

Responsibilities

• Provide front-of-house reception support and handle visitors professionally.
• Process supplier invoices, match PO–invoice–delivery notes and resolve discrepancies.
• Prepare payment runs and maintain supplier accounts in the finance system.
• Liaise with suppliers and internal teams to resolve invoice issues.
• Support month-end activities and general admin duties as required.

Skills

Reception

Accounts payable

MS Office

Communication

Organisation

Attention to detail

Independent worker

Tools

Sage

Xero

Microsoft Dynamics

SAP

Job description

14 Aug Receptionist / Purchase Ledger Administrator | Doncaster

Receptionist / Purchase Ledger Administrator | Doncaster

Gray & Adams has an excellent opportunity for an organised and customer-focused Receptionist / Purchase Ledger Administrator based in Doncaster.

As the UK market leader in specialist temperature-controlled and bespoke vehicles, we are looking for someone who communicates confidently, works well in a busy environment and takes pride in delivering high-quality administrative support.

The Role

To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions. This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.

Key Responsibilities

Reception & Administration

• Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
• Answer, screen and direct incoming telephone calls.
• Manage the reception area, ensuring it remains tidy and presentable at all times.
• Handle incoming and outgoing mail, deliveries and courier services.
• Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
• Book meeting rooms and prepare refreshments for visitors where required.
• Provide general administrative support to management and other departments.
• Assist with document filing, scanning and record management.
• Process supplier invoices accurately and within agreed timescales.
• Match purchase orders, delivery notes and invoices, investigating any discrepancies.
• Reconcile supplier statements and resolve account queries.
• Prepare payment runs in accordance with company procedures.
• Set up and maintain supplier accounts within the finance system.
• Ensure purchase ledger records are accurate, complete and up to date.
• Assist with month-end finance activities as required.
• Liaise with suppliers and internal departments to resolve invoice and payment issues.
• Undertake any other reasonable duties appropriate to the role.

Person Specification

• Previous experience in a receptionist, administrative or customer service role.
• Experience of purchase ledger or accounts payable processes.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise workload.
• High level of accuracy and attention to detail.
• Competent in Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently and as part of a team.
• Professional, approachable and customer-focused manner.
• Experience working within a manufacturing or industrial environment.
• Experience using accounting software (e.g. Sage, Xero, Microsoft Dynamics, SAP or similar).
• Knowledge of purchase order systems.
• Understanding of basic accounting principles.
• Full-time position based at our Doncaster site

What We Offer

• 38 hours per week, Monday to Friday
• Group contributory pension scheme
• Discretionary annual bonus scheme
• Health and wellbeing support