Central Services Team Leader

Dandara; Altrincham; Hybrid; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Annual discretionary bonus

Employer‑matched pension scheme

Life insurance

Generous annual leave entitlement

Cycle to Work scheme

Retail, leisure and lifestyle discount

Employee wellbeing support

Job summary

Colby River is seeking a Central Services Team Leader for the Altrincham site, overseeing the New Business and Tenancy Progression teams and ensuring service standards. The role involves coordinating workflows, rota planning, and handling escalated inquiries to maintain accurate property information.

You will monitor workloads, allocate tasks, and support a high-performing team in a busy operational environment. A 40-hour week Mon–Fri with 2 days WFH after probation is offered.

Qualifications

• Strong commitment to delivering excellent customer service.
• Ability to plan and prioritise multiple tasks.
• Excellent written and verbal communication skills.
• Proactive and results-focused approach.
• Proficiency in Microsoft 365, particularly Word, Excel and Outlook.
• Able to work collaboratively while using own initiative.
• Flexible and adaptable to changing operational needs.

Responsibilities

• Support and coordinate the daily operations of the New Business and Tenancy Progression teams.
• Monitor shared inboxes and workflow queues, ensuring tasks are allocated and completed to service levels.
• Manage customer enquiries and telephone calls professionally and timely.
• Plan, prioritise and allocate workloads to meet team objectives.
• Monitor customer service, compliance and business standards; address issues promptly.
• Act as first point of escalation for challenging calls and escalate when needed.
• Collaborate with onsite teams to keep property information accurate and up to date.
• Maintain accurate property listings across marketing portals.

Skills

Customer service

Organisational skills

Communication

Microsoft 365

Team collaboration

Initiative

Time management

Tools

Microsoft 365

Job description

Build Your Future with Colby River

At Colby River, we are shaping the landscape of UK real estate. With expertise across Investment Management, Development Management and Property Management, we take a strategic, long-term approach to investing in, developing and operating high-quality residential communities across the UK.

Build Your Future with Colby River

At Colby River, we are shaping the landscape of UK real estate. With expertise across Investment Management, Development Management and Property Management, we take a strategic, long-term approach to investing in, developing and operating high-quality residential communities across the UK. We operate across key living sectors, including Multi-Family Living, Single Family Housing (SFH) and Purpose-Built Student Accommodation (PBSA). By combining deep market insight with disciplined operational delivery, we create sustainable value for our investors and exceptional experiences for our residents. With a forward-looking approach that responds to changing residential needs across the UK, we are building a platform designed for long‑term growth.

About The Role

We are looking for a Central Services Team Leader to join our Altrincham team. Reporting to the Central Services Manager, you will coordinate the daily activities of the New Business and Tenancy Progression teams, ensuring workloads are managed effectively and service standards are maintained.

You will monitor workflows, support rota planning, handle escalated enquiries and work closely with onsite teams to keep property information accurate and up to date.

Location and Working Pattern

• Office-based at our Altrincham headquarters (2 days WFH after probation)
• 40 hours per week, Monday‑Friday
• Working hours of either 8am–5pm or 9am–6pm
• Occasional Saturday cover may be required during team absences or periods of annual leave, with time off in lieu provided

Key Responsibilities

• Support and coordinate the daily operations of the New Business and Tenancy Progression teams
• Monitor shared inboxes and workflow queues, ensuring tasks are allocated appropriately and completed within agreed service levels
• Manage customer enquiries and telephone calls in a professional, accurate and timely manner
• Plan, prioritise and allocate workloads to support the achievement of team objectives
• Monitor customer service, compliance and business standards, addressing performance or process issues promptly and constructively
• Act as the first point of escalation for challenging or sensitive telephone calls, taking ownership of issues and escalating further where appropriate
• Collaborate with onsite teams to ensure property availability information is accurate and up to date
• Work with relevant colleagues to maintain accurate and timely property listings across marketing portals
• Support the Central Services Manager by collating, validating and presenting operational data for regular and ad hoc reporting
• Assist with the preparation and coordination of team rotas, ensuring appropriate coverage during peak periods
• Provide day-to-day operational oversight in the absence of the Central Services Manager, working closely with the Operations Manager to maintain service continuity
• Promote a positive customer experience by modelling professional communication and supporting the team to resolve enquiries efficiently and courteously

About You

You will be a proactive, organised and customer‑focused individual who is comfortable working in a busy operational environment. You will be confident managing competing priorities, monitoring workloads and supporting colleagues to deliver against agreed goals and service standards.

You will communicate clearly and professionally, including when handling sensitive or challenging customer interactions. A flexible and collaborative approach is essential, along with the ability to adapt positively as business needs change.

Essential

• A strong commitment to delivering excellent customer service
• Strong organisational skills, with the ability to plan and prioritise multiple tasks
• Excellent written and verbal communication skills
• A proactive and results‑focused approach
• Confidence using digital systems accurately and efficiently
• Proficiency in Microsoft 365, particularly Word, Excel and Outlook
• The ability to work collaboratively while also using your own initiative
• A flexible and adaptable approach to changing operational needs

Desirable

• Previous experience within leasing, property management or a comparable customer‑focused environment
• Experience of leading, coaching or supporting colleagues
• Experience monitoring shared inboxes, workflow queues or team service levels

What We Offer

• Competitive salary of £32,500
• Annual discretionary bonus
• Employer‑matched pension scheme
• Life insurance at three times your annual salary
• Generous annual leave entitlement, with the option to buy more
• Cycle to Work scheme
• Retail, leisure and lifestyle discounts
• Employee wellbeing support

Why Colby River?

Colby River combines disciplined investment with operational expertise and a commitment to quality at every stage of the asset lifecycle. Joining us means becoming part of a progressive, responsible and collaborative business with clear direction and ambitious plans for growth. You will be supported to develop your career while playing an important role in delivering the high standards of service our customers and communities expect.