Central Services Team Leader

Colby River; Altrincham; Hybrid; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Life insurance

Annual leave

Cycle to Work

Annual discretionary bonus

Discounts

Job summary

Colby River is seeking a Central Services Team Leader to join its Altrincham team. You will coordinate daily operations for New Business and Tenancy Progression, monitor workflows, and support rota planning to maintain high service standards.

The role is office-based at our Altrincham headquarters (2 days WFH after probation), 40 hours per week, with flexible start times. A competitive salary and comprehensive benefits package accompany the position.

Qualifications

• Proactive and customer-focused in a busy environment.
• Strong organisational and prioritisation abilities.
• Excellent written and verbal communication skills.
• Experience leading/coaching colleagues and monitoring team service levels.

Responsibilities

• Coordinate daily operations of the New Business and Tenancy Progression teams.
• Monitor shared inboxes and workflow queues, allocate tasks and ensure SLAs are met.
• Manage customer enquiries and telephone calls professionally and promptly.
• Plan and prioritise workloads to achieve team objectives.
• Escalate sensitive calls and issues as needed.
• Collaborate with onsite teams to keep property information accurate and up to date.
• Maintain timely property listings across marketing portals.
• Support reporting by collating and presenting operational data.
• Assist with rotas and coverage during peak periods.
• Provide day-to-day oversight in the absence of the Central Services Manager.

Skills

Organisational skills

Customer service

Excellent communication

MS 365 proficiency

Team leadership

Tools

Microsoft 365 (Word, Excel, Outlook)

Job description

At Colby River, we are shaping the landscape of UK real estate. With expertise across Investment Management, Development Management and Property Management, we take a strategic, long-term approach to investing in, developing and operating high-quality residential communities across the UK.

We operate across key living sectors, including Multi-Family Living, Single Family Housing (SFH) and Purpose-Built Student Accommodation (PBSA). By combining deep market insight with disciplined operational delivery, we create sustainable value for our investors and exceptional experiences for our residents.

With a forward-looking approach that responds to changing residential needs across the UK, we are building a platform designed for long-term growth.

About the Role

We are looking for a Central Services Team Leader to join our Altrincham team. Reporting to the Central Services Manager, you will coordinate the daily activities of the New Business and Tenancy Progression teams, ensuring workloads are managed effectively and service standards are maintained.

You will monitor workflows, support rota planning, handle escalated enquiries and work closely with onsite teams to keep property information accurate and up to date.

Location and Working Pattern

Office-based at our Altrincham headquarters (2 days WFH after probation)

40 hours per week, Monday-Friday

Working hours of either 8am–5pm or 9am–6pm

Occasional Saturday cover may be required during team absences or periods of annual leave, with time off in lieu provided

Key Responsibilities

Support and coordinate the daily operations of the New Business and Tenancy Progression teams

Monitor shared inboxes and workflow queues, ensuring tasks are allocated appropriately and completed within agreed service levels

Manage customer enquiries and telephone calls in a professional, accurate and timely manner

Plan, prioritise and allocate workloads to support the achievement of team objectives

Monitor customer service, compliance and business standards, addressing performance or process issues promptly and constructively

Act as the first point of escalation for challenging or sensitive telephone calls, taking ownership of issues and escalating further where appropriate

Collaborate with onsite teams to ensure property availability information is accurate and up to date

Work with relevant colleagues to maintain accurate and timely property listings across marketing portals

Support the Central Services Manager by collating, validating and presenting operational data for regular and ad hoc reporting

Assist with the preparation and coordination of team rotas, ensuring appropriate coverage during peak periods

Provide day-to-day operational oversight in the absence of the Central Services Manager, working closely with the Operations Manager to maintain service continuity

Promote a positive customer experience by modelling professional communication and supporting the team to resolve enquiries efficiently and courteously

About You

You will be a proactive, organised and customer-focused individual who is comfortable working in a busy operational environment. You will be confident managing competing priorities, monitoring workloads and supporting colleagues to deliver against agreed goals and service standards.

You will communicate clearly and professionally, including when handling sensitive or challenging customer interactions. A flexible and collaborative approach is essential, along with the ability to adapt positively as business needs change.

A strong commitment to delivering excellent customer service

Strong organisational skills, with the ability to plan and prioritise multiple tasks

Excellent written and verbal communication skills

A proactive and results-focused approach

Confidence using digital systems accurately and efficiently

Proficiency in Microsoft 365, particularly Word, Excel and Outlook

The ability to work collaboratively while also using your own initiative

A flexible and adaptable approach to changing operational needs

Previous experience within leasing, property management or a comparable customer-focused environment

Experience of leading, coaching or supporting colleagues

Experience monitoring shared inboxes, workflow queues or team service levels

What We Offer

Competitive salary of £32,500

Annual discretionary bonus

Life insurance at three times your annual salary

Generous annual leave entitlement, with the option to buy more

Cycle to Work scheme

Retail, leisure and lifestyle discounts

Why Colby River?

Colby River combines disciplined investment with operational expertise and a commitment to quality at every stage of the asset lifecycle.

Joining us means becoming part of a progressive, responsible and collaborative business with clear direction and ambitious plans for growth. You will be supported to develop your career while playing an important role in delivering the high standards of service our customers and communities expect.

Important note for recruitment agencies

Colby River does not accept unsolicited CVs sent directly to employees. Any CV received in this way will be treated as a referral and no agency fee will be paid.